Admissions Pathways Coordinator for Special Populations

Waubonsee Community College; Sugar Grove (IL); On-site; USD 33,944 - 40,900; Full time

Job summary

Waubonsee Community College is seeking an Admissions Special Populations Coordinator at the Sugar Grove campus. The role spans recruiting and onboarding special populations, including dual credit and international students, with campus-wide collaboration to expand pathways and access to programs.

Responsibilities include coordinating dual credit onboarding, advising, and ensuring timely guidance, as well as supporting recruitment events and front desk coverage.

Qualifications

• Bachelor's degree in related field required.
• Minimum two years related experience in the education field, including work with minority and/or adult populations.
• Excellent communication, organizational and human relations skills.
• Outstanding phone and e-mail etiquette.
• Familiarity with CRM systems, data entry for updating student records and other student service/computer software.
• Valid Illinois driver’s license required.
• Spanish/English bilingual ability is desirable, but not required.
• Previous supervisory experience is desirable, but not required.
• Ability to work one evening per week and occasional weekends as required.

Responsibilities

• Develop and maintain collaborative relationships with Adult Education staff to transition and onboard students.
• Develop and maintain collaborative relationships with Dual Credit and P-20 Partnerships staff to support recruitment onboarding and orientation of dual credit students.
• Coordinate dual credit advising by connecting students to appropriate resources and ensuring timely guidance.
• Support enrollment by aiding conversion and matriculation of dual credit students into degree- or certificate-seeking programs (RISE).
• Oversee onboarding of new International Students including annual F-1 reporting in Sevis in collaboration with relevant advisors.
• Oversee use of XCARD in onboarding process.
• Recommend communication flow strategies related to adult and dual credit recruitment.
• Provide walk-in new student coverage as needed (including other campuses).
• Assist with planning and implementation of recruitment events and attendance at events.
• Assist with front desk phone and student intake coverage; perform other administrative duties as assigned.

Skills

Communication skills

Phone etiquette

Email etiquette

Organizational skills

Interpersonal skills

Bilingual (Spanish/English)

Education

Bachelor's degree in related field

Minimum two years related experience in education

Valid Illinois driver’s license

Tools

CRM systems

Job description

Waubonsee Community College is seeking an Admissions Special Populations Coordinator at the Sugar Grove campus. The role spans recruiting and onboarding special populations, including dual credit and international students, with campus-wide collaboration to expand pathways and access to programs.

Responsibilities include coordinating dual credit onboarding, advising, and ensuring timely guidance, as well as supporting recruitment events and front desk coverage.