Human Resources Coordinator

Waubonsee Community College; Sugar Grove (IL); Hybrid; USD 31,000 - 37,000; Full time

Job summary

Waubonsee Community College is seeking a Human Resources Coordinator to support talent acquisition, onboarding, HR systems processing, and employment record management.

This full-time hybrid role at Sugar Grove Campus provides confidential, professional HR support, front-desk coverage, and coordination of hiring processes.

The ideal candidate has a high school diploma (associate degree preferred), at least two years in HR/administrative work, and proficiency with MS Office and HRIS.

Qualifications

• High school diploma or equivalent required; Associate's degree preferred in HR, Business Administration, or related field.
• Minimum of 2 years of experience in HR, administrative support, or related field.
• Computer literacy to include MS Office (Word, Excel, PowerPoint), HRIS, electronic mail, and calendar programs—willingness to learn new software.
• Analytical and detail-oriented, with the ability to think independently.
• Ability to manage multiple priorities in a deadline-driven environment.
• Must possess high integrity with the ability to process sensitive issues and maintain confidentiality.
• Must be a self–starter, yet a team player.

Responsibilities

• Provides front desk support and back-up coverage for the HR reception area, including greeting visitors and routing inquiries.
• Assists with HR processes, onboarding, and employment record management in compliance with College policies.
• Supports ATS administration, offers letters, background checks, and onboarding materials.

Skills

Analytical

Detail-oriented

Multi-tasking

Integrity

Self-starter

Team player

Strong communication

Education

High School Diploma or Equivalent

Associate's degree in HR/Business Administration or related field

Tools

MS Office

HRIS

Email

Calendar

Job description

Human Resources Coordinator

Full-time Staff
Sugar Grove Campus

Hybrid Option: Yes

Join our dynamic team at Waubonsee Community College, where your career can flourish. Be part of a transformative institution, dedicated to making a positive impact in our community and the lives of our students.Waubonsee Community College is committed to hiring and retaining exceptional faculty and staff who are committed to the college’s culture of collaboration, professional growth and student success.Your future starts here – join us today!

The Human Resources Coordinator reports to theDirector of Talent Acquisition and Operations and supports the TalentAcquisition and Operations team by providing professional-level administrativeand operational assistance in recruitment, onboarding, HR systems processing, employmentrecord management and employee record management. This role ensures the timelyand accurate execution of HR processes in compliance with College policies andapplicable employment regulations.

Operationaland Customer Support

Provides front desk support and serves as back-up coverage for the Human Resources reception area, including greeting visitors, answering phones, monitoring shared inboxes, and routing inquiries appropriately.

Responds to employee, applicant, supervisor, and visitor inquiries regarding HR processes, procedures, and general employment information

Provides administrative and operational support to the Talent Acquisition and Operations team, HR Business Partners, and HR leadership as needed.

Assists with HR projects, audits, compliance reporting, document collection, and process improvement initiatives.

Maintains confidentiality of sensitive employee, applicant, and institutional information.

Assists with coordinating temporary hiring processes by working with staffing agencies and hiring managers, tracking assignments, monitoring budgets and timelines, and maintaining related records.

Maintains official employee personnel files and employment records, ensuring records are accurate, complete, confidential, and organized in accordance with College procedures, applicable regulations, and approved retention schedules.

Talent Acquisition Support

Support recruitment initiatives with logistics, including posting positions, scheduling interviews, and communicating with candidates.

Assist with applicant tracking system (ATS) administration and ensure accurate job posting and applicant data.

Prepares offer letters, employment documentation, and onboarding materials.

Conducts background check coordination and employment verifications.

Onboarding & Employment Processing

Facilitates new hire onboarding processes and orientation preparation.

Processes employment transactions or EPAFS, including hires, transfers, promotions, pay changes or adjustments, and separations.

Ensures timely completion of required employment documentation (e.g., I-9s, policy acknowledgments).

Maintains accurate personnel records in compliance with federal and state regulations.

HRIS & Data Administration

Supports HRIS data entry and reporting functions.

Assists in maintaining data integrity within HR systems.

Generates standard reports related to recruitment and employment status.

Troubleshoots routine HRIS and system-related inquiries.

Minimum Qualifications

High school diploma or equivalent required; Associate's degree preferred in Human Resources, Business Administration, or related field.

Minimum of 2 years of experience in HR, administrative support, or related field.

Computer literacy to include proficiency with MS Office (Word, Excel, PowerPoint), HRIS, electronic mail, and calendar programs—willingness to learn new software/computer applications.

Analytical and detail-oriented, with the ability to think independently.

Ability to manage multiple priorities in a deadline-driven environment.

Must possess high integrity with the ability to process sensitive issues and maintain confidentiality.

Must be a self–starter, yet a team player.

Position Details

Grant Funded: No
Compensation Range: 22.44 - 27.04
Compensation Type: Hourly
Compensation Currency: USD
Compensation: The pay for this position will be determined by your experience, education, and qualifications.
Work Schedule: M-F 8 a.m. - 4:30 p.m.
Work Hours: 40 hours/week
Testing: No
Priority Application Review Date: 9/7/2026
Applications received by the "Priority Application Review Date" will receive priority consideration. Review of applications will begin at that time and continue until the position is filled.

• Benefits: Click to See Benefits Page

EOE, including disability and veteran