Admissions Coordinator - Inpatient Rehab

Select Medical Rehabilitation - Tallahassee; Tallahassee (FL); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Extensive onboarding & training

Comprehensive benefits package

401k

Company-paid parking

Job summary

Select Medical Rehabilitation and Specialty Hospital - Tallahassee is seeking an Admissions Coordinator. This full-time, on-site role (M-F 8am-5pm) focuses on managing referral intake, admissions, and cross-department coordination to ensure smooth patient onboarding.

You will participate in a comprehensive onboarding program, benefit from generous health plans and a 401(k), and contribute to a team-driven culture committed to exceptional patient care.

Qualifications

• High school diploma or equivalent required.
• A minimum of two years' experience in Admissions or Pre-Admissions preferred.
• Knowledge of medical terminology is preferred.
• Experience with insurance verification, Excel and databases is desirable.

Responsibilities

• Manage referral intake and admission of all patients.
• Coordinate with departments to prepare for admission day.
• Maintain accurate patient data and documentation in HMS/MedHost.
• Communicate admissions timing, bed numbers, and physician details to hospital staff.
• Lead the daily census and admissions process to ensure timely patient placement.
• Provide tours of the hospital and superior customer service to internal and external customers.

Skills

Medical terminology

Insurance verification

Customer service

Education

High School Diploma or equivalent

Tools

Excel

Databases

Job description

Overview

Select Medical Rehabilitation and Specialty Hospital - Tallahassee

Admissions Coordinator

Full Time | On-Site | M-F 8am - 5pm

Up to $300 in monthly bonus incentives

Pay Range: $21 - $30 per hour based on years of experience

*Customizable Health Insurance Packages

*Extensive Onboarding & Training Program*

Our inpatient rehabilitation hospital is committed to providing exceptional and compassionate care tobest address the medical, physical, emotional, and vocational challenges for individuals with brain injuries, spinal cord injuries, neurological disorders, orthopedic issues, amputation, and multiple traumas.

As the Admissions Coordinator, you are one of the first faces our patients see when coming to our rehab hospital. The Admissions Coordinator is a key member of our admissions and business development team. You will keep everything moving smoothly within the department.

Benefits of being an Admissions Coordinatorwith us:

• The ability to grow and learn new skills
• Advancement and growth opportunities
• Gaining health careexperience
• Competitive rates
• Team-oriented culture
• Comprehensive benefits package for Full-time employees (including medical, dental, vision, 401k, life insurance, short and long term disability, and tuition assistance)

Responsibilities

What an Admissions Coordinator Does

The Admissions Coordinator serves as a member of the Business Development Team through managing the referral intake and admission of all patients. You will stay in close communication with all departments to prepare for the day of admission.

A Day in the Life

You will be a champion of The Select Medical Way, which includes: putting the patient first, helping to improve quality of life for the community in which you live and work, developing and exploring new ideas, providing high-quality care and doing well by doing what is right.

• Oversees the pull-through process for the hospital under the direction of the Director of Business Development - providing support, customer service and timely resolution of all aspects for admissions and seeking assistancefrom the DBD or CEO as needed
• Ensures that all deficiencies remain at 0% to eliminate holds, working with CBO and HIM to ensure any errors are resolved.
• Ensures every referral is timely and accurately entered in Transitions of Care
• Processes timely insurance verifications
• Assists in pre-cert/authorization process – tracks for follow-up and timely processing
• Works with DBD, CEO and other leaders to ensure timely admissions from time of referral
• Works with team to resolve occasional challenges and overcome obstacles
• Is admissions focused
• For Case Manager: Provides appropriate documents to Case Management team timely
• Enters patient data in HMS/MedHost when pre-admitting, and enters details of patient’s benefits and billing instructions.
• Completes admissions paperwork and reviews all patient forms/demographics with patient/responsible party. Secures signatures on all necessary documents. Scans completed documents, including insurance cards and photo ID.
• Leads the morning meeting with census, budgeted numbers, etc.
• Communicates admissions time, bed number, physician, etc. to the hospital when there is a confirmed admission.
• Provides tours of hospital.
• Provides customer service by accurately answering questions, for internal and external customers.
• Manages LOA's in HMS/MedHost, ensuring accurate entries for all LOA patients. Completes forms as necessary for corrections.
• Review and enter daily census via Select Portal by 11am EST. Ensure accuracy on a daily basis, as well as initiating any changes/updates that might be necessary.
• Performs Other duties as assigned.

Qualifications

What We're Looking For

Minimum Qualifications

• Education: High School Graduate or equivalent required.
• A minimum of two years' experience performing a broad range of duties with an Admissions or Pre-Admissions Department required.

Preferred Experience

• Knowledge of Medical terminology preferred
• Knowledge of insurance verification preferred
• Experience working with Excel and databases
• Previous experience within a physical rehabilitation setting preferred.

Additional Data

Why Join Us:

• Start Strong:Extensive and thorough orientation program to ensure a smooth transition into our setting.
• Recharge & Refresh:Generous PTO to maintain a healthy work-life balance
• Your Health Matters:Comprehensive medical/RX, health, vision, and dental plan offerings
• Invest in Your Future:Company-matching 401(k) retirement plan, as well as life and disability protection
• Ease The Burden:Company paid parking
• Your Impact Matters:Join a team of over 44,000 committed to providing exceptional patient care

Equal Opportunity Employer, including Disabled/Veterans.