Admissions Coordinator

Hackley School; Village of Tarrytown (NY); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life Insurance

Tuition Remission

On-campus Housing

HSA/FSA Benefits

Job summary

Hackley School seeks an Admissions Coordinator to support all aspects of the admissions process. You will work with the Enrollment Management team to meet enrollment goals, coordinate events, manage inquiries, tours, interviews, and communications.

You will handle application files (700+ per year), coordinate Student Ambassador activities, generate reports, and assist with campus visits, open houses, and schedules. This is a 12-month staff position on campus in Tarrytown, NY.

Qualifications

• Bachelor's degree required; two years’ relevant admissions experience preferred.
• Experience in independent schools or admissions and tours is helpful.
• Able to work in a fast-paced, goal-oriented team environment.

Responsibilities

• Primary contact for inquiries and visitors; greet and direct guests.
• Answer admissions phone lines and manage the admissions email account.
• Schedule tours, interviews, information sessions and campus events.
• Coordinate events in Veracross and manage attendee communications.
• Maintain and file application materials (700+ per year).
• Provide data entry and reporting for offices and committees.
• Transcribe notes for Board meetings and support admissions operations.

Skills

Communication

Organization

Multi-tasking

Prioritization

Phone & Email Etiquette

Education

Bachelor's degree

Tools

Veracross

Microsoft Office

Google Workspace

Job description

Position OverviewHackley School seeks an Admissions Coordinator for a 12-month staff position responsible for supporting all aspects of the admissions process. The Admissions Coordinator will work with the Associate Director of Enrollment Management, the Director of Enrollment Management, the Associate Director of Admissions and Outreach, and other members of the Admissions Team, as well as the Communications Team, to help the School meet short- and long-term enrollment goals identified by School Leadership and the Board of Trustees.The Admissions Coordinator reports to the Associate Director of Enrollment Management and is a member of the Admissions Team.Specific ResponsibilitiesPrimary point of contact for all inquiries and visitorsGreet and welcome visitors upon arrival, arriving by 7:30 AM on days when early visitors are expectedAnswer the main admissions phone line and, when needed, other office linesManage the Admissions email account; create content/templates for text and email communications in Veracross and individual responsesManage incoming and outgoing mail for the Admissions OfficeSchedule visitors and maintain the Admissions Office calendar for campus tours, information sessions, and interviews for the Admissions Team, and several faculty interviewers.Create interview, tour and admissions events in VeracrossCoordinate family schedules with Lower, Middle and Upper School schedulesReview and schedule online tour and interview registrationsSend daily notifications to faculty and staff of interview schedules and applicant visitsSend confirmation emails for visiting familiesProvide administrative support and coordination of Admissions events, including but not limited, to two fall Saturday Open HousesPrepare and send invitations to prospective families for events and update online registration forms as neededPrepare photocopies and information packets, arrange facilities bookings and catering, and ensure that all events are listed on the all-school calendarCommunicate with offices across campusAttend and help administer event registration and check-inManage application files (more than 700 a year) and maintain application status correspondence with applicant families to support timely submission of required materials.Partner with the Associate Director of Admissions and Outreach to oversee and manage the Student Ambassador ProgramPartner with the Admissions Team for office support and backupProvide data entry and document management to produce reports for divisional offices, Advancement Office and Hackley Parent Association, as well as ad hoc reports for marketing purposes and historical data collection, etc.Work with the Finance Office regarding per diem payments to interviewers and evaluatorsTranscribe notes from Board of Trustees committee meetings as neededOther duties as assignedQualifications:Bachelor's degree required and a minimum of two years’ relevant is preferred. Admissions, Independent School and/or teaching experience will be helpful, as would paid or volunteer experience as a student ambassador or tour guide.Genuine interest in families and education, a sense of humor and warmth, and a positive outlook.Enjoy meeting new people and assisting them on the phone, over email and in personAble to work as part of a goal-oriented team in an environment that can be fast-paced; must also have a growth mindset and desire to learn new skillsStrong organizational, multi-tasking and prioritizing skills, as well as a professional demeanor and mannerStrong knowledge of the Microsoft and Google suites, including facility with mail merge, labels, name tags and letter formatting, preferredExperience with admission databases such as Veracross, preferredWritten and spoken fluency in Spanish or Mandarin is a plusSalary and BenefitsThe salary range for this position is $50,000 - $60,000, depending on experience.Hackley School offers a comprehensive benefits package, which includes a medical, dental and vision package; sick and vacation time; life insurance, AD&D and long-term disability insurance; flexible spending or health savings account; tuition remission; and the possibility of eventual on-campus housing. This is an on-campus position, and Hackley does not offer a remote/hybrid work environment.Mission and HistoryHackley School is a nonsectarian coeducational K-12 independent school located in Tarrytown, NY. Founded as a boarding school in 1899, Hackley enrolls approximately 855 students, including about 25 five-day boarding students in grades 9-12.Students experience joy in the classroom and make life-long connections with each other and with our dedicated faculty, 40% of whom reside on campus. Robust extracurricular programming on our 285-acre campus creates unique opportunities for each student to learn and grow beyond the boundaries of the school day. Hackley graduates have the knowledge and confidence to pursue their passions and the drive to make a difference.Hackley challenges students to grow in character, scholarship, and accomplishment, to offer unreserved effort, and to learn from the varying perspectives and backgrounds in our community and the world.