Admissions Coordinator

Aventura at Shiloh; Trotwood (OH); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive compensation

401(k)

Health insurance

Dental insurance

Vision insurance

Paid time off

Professional development opportunities

Supportive team environment

Job summary

Aventura at Shiloh is seeking an Admissions Coordinator to manage the admissions process for new residents entering our skilled nursing and rehabilitation community. You will coordinate referrals, review eligibility, schedule tours, and ensure timely completion of paperwork while delivering exceptional customer service to families and referral sources.

In this role you will collaborate with an interdisciplinary team, maintain accurate records in the EMR and reporting systems, and support census

Qualifications

• Experience in healthcare admissions, marketing, or long-term care preferred.
• Knowledge of Medicare/Medicaid and insurance processes preferred.
• Strong verbal, written, interpersonal, and presentation skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities in fast-paced healthcare environment.
• Proficient with EMR systems and MS Office.
• Ability to work independently while collaborating with interdisciplinary team.

Responsibilities

• Manage admissions process from referral to resident admission.
• Review referrals and determine admission appropriateness with the interdisciplinary team.
• Coordinate tours for prospective residents and families.
• Build and maintain relationships with hospitals, physicians, case managers, discharge planners, and community partners.
• Ensure admission paperwork and documentation are completed accurately and on time.
• Maintain accurate admissions records, reports, and tracking systems.
• Support census development and occupancy growth initiatives.
• Serve as liaison between referral sources, residents, families, and facility staff.
• Communicate admission decisions and next steps timely and professionally.
• Coordinate follow-up with prospective residents, families, and referral sources.
• Ensure compliance with federal, state, facility, and healthcare regulations.
• Maintain confidentiality and HIPAA compliance.
• Provide exceptional customer service throughout admissions and transition process.

Skills

Healthcare admissions

Customer service

Organization

Relationship building

EMR proficiency

MS Office

Independent & team work

Education

Bachelor's degree in Healthcare Administration, Business, Marketing, or related field

Tools

EMR systems

Microsoft Office

Job description

NOW HIRING: ADMISSIONS COORDINATOR

Aventura at Shiloh

JOIN OUR HEALTHCARE TEAM

Aventura at Shiloh is seeking an experienced, organized, and customer-focused Admissions Coordinator to manage the admissions process and help ensure a smooth and welcoming transition for residents entering our skilled nursing and rehabilitation community.

This role is ideal for someone who enjoys building relationships, coordinating multiple priorities, supporting families, and working closely with healthcare professionals to facilitate timely admissions.

BENEFITS

• Competitive compensation

• 401(k)

• Health insurance

• Dental insurance

• Vision insurance

• Paid time off

• Professional development opportunities

• Supportive team environment

WHAT YOU'LL DO

• Manage the admissions process from initial referral and inquiry through resident admission.

• Review referrals and collaborate with the interdisciplinary team to determine admission appropriateness.

• Coordinate tours for prospective residents and their families.

• Build and maintain strong relationships with hospitals, physicians, case managers, discharge planners, and community partners.

• Ensure admission paperwork and required documentation are completed accurately and on time.

• Maintain accurate admissions records, reports, and tracking systems.

• Support census development and occupancy growth initiatives.

• Serve as a liaison between referral sources, residents, families, and facility staff.

• Communicate admission decisions, updates, and next steps in a timely and professional manner.

• Coordinate follow-up with prospective residents, families, and referral sources.

• Ensure compliance with applicable federal, state, facility, and healthcare regulations.

• Maintain confidentiality and follow HIPAA requirements.

• Provide exceptional customer service throughout the admissions and transition process.

WHAT WE'RE LOOKING FOR

• Previous experience in healthcare admissions, healthcare marketing, business development, customer service, or long-term care preferred.

• Knowledge of Medicare, Medicaid, managed care, and insurance processes preferred.

• Strong verbal, written, interpersonal, and presentation skills.

• Excellent organizational and time-management abilities.

• Ability to manage multiple priorities in a fast-paced healthcare environment.

• Strong relationship-building and customer service skills.

• Proficiency with electronic medical record (EMR) systems and Microsoft Office.

• Ability to work independently while collaborating effectively with an interdisciplinary team.

• Bachelor's degree in Healthcare Administration, Business, Marketing, or a related field preferred.

MAKE A DIFFERENCE

Aventura at Shiloh