Admissions Coordinator

Talentify; Dayton (OH); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive compensation

401(k)

401(k) matching

Health insurance

Dental insurance

Vision insurance

Paid time off

Professional development opportunities

Supportive team environment

Job summary

Aventura at Carriage is seeking an Admissions Coordinator to manage the admissions process for skilled nursing and rehabilitation communities. You will collaborate with hospitals, families, and staff to ensure timely, accurate admissions while maintaining regulatory compliance.

The role emphasizes strong customer service, organization, and coordination across two facilities, with in-person work and opportunities for professional development.

Qualifications

• Experience in admissions, healthcare marketing, or long-term care preferred.
• Knowledge of Medicare, Medicaid and insurance processes preferred.
• Excellent verbal, written, and presentation skills.

Responsibilities

• Oversee admissions process from referral to resident admission with accuracy.
• Coordinate tours for prospective residents and families.
• Review referrals and collaborate with interdisciplinary team for admission decision.
• Maintain relationships with hospitals, physicians, and discharge planners.
• Ensure timely completion of admission paperwork and documentation.
• Keep admissions records and reports up to date.
• Support census development and occupancy growth initiatives for two facilities.
• Serve as liaison between referral sources, residents, families, and staff.
• Communicate decisions and next steps promptly and professionally.
• Coordinate admissions activities across both locations while ensuring HIPAA compliance.

Skills

Customer service

Communication

Organization

Interpersonal skills

Education

Bachelor's degree in Healthcare Administration or related field

Tools

EMR systems

Microsoft Office

Job description

Now Hiring: Admissions Coordinator

Aventura at Carriage

Join Our Healthcare Team!

Aventura at Carriage is seeking an experienced, motivated, and customer-focused Admissions Coordinator to oversee the admissions process and help ensure a seamless transition for residents entering our skilled nursing and rehabilitation communities.

The Admissions Coordinator oversees all aspects of the admissions process, from the initial referral and inquiry through resident admission. This position works closely with hospitals, healthcare providers, residents, families, and facility teams to facilitate timely admissions while supporting census development and maintaining compliance with applicable regulatory requirements.

Benefits

• Competitive compensation


• 401(k)


• 401(k) matching


• Health insurance


• Dental insurance


• Vision insurance


• Paid time off


• Professional development opportunities


• Supportive team environment

Key Responsibilities

• Manage the nursing home admissions process from initial referral through resident admission, ensuring timely coordination, accurate documentation, and compliance with facility requirements


• Coordinate tours for prospective residents and their families.


• Review referrals and collaborate with the interdisciplinary team to determine admission appropriateness.


• Develop and maintain strong relationships with hospitals, physicians, case managers, discharge planners, and community partners.


• Ensure timely completion of admission paperwork and required documentation.


• Maintain accurate admissions records, reports, and tracking systems.


• Support census development and occupancy growth initiatives for both facilities.


• Serve as a liaison between referral sources, residents, families, and facility staff.


• Communicate admission decisions, updates, and next steps in a timely and professional manner.


• Coordinate admissions activities, priorities, and follow-up across both locations.


• Ensure compliance with applicable federal, state, facility, and healthcare regulations.


• Maintain confidentiality and uphold HIPAA standards.


• Provide outstanding customer service throughout the admissions and transition process.

Qualifications

• Previous experience in admissions, healthcare marketing, business development, customer service, or long-term care preferred.


• Knowledge of Medicare, Medicaid, managed care, and insurance processes preferred.


• Excellent verbal, written, interpersonal, and presentation skills.


• Strong organizational and time-management abilities.


• Ability to effectively manage multiple priorities across two facilities.


• Proficiency with electronic medical record (EMR) systems and Microsoft Office applications.


• Ability to work independently while collaborating effectively with an interdisciplinary team.


• Bachelor's degree in Healthcare Administration, Business, Marketing, or a related field preferred.

Work Location: In Person