Admissions Coordinator

Aventura Healthcare Group; Springfield (OH); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive compensation

401(k)

Health insurance

Dental insurance

Vision insurance

Paid time off

Professional development

Supportive team

Job summary

Aventura at Oakwood Village is seeking an experienced Admissions Director to manage the admissions process for our skilled nursing and rehabilitation community. This role emphasizes relationship-building with hospitals, physicians, families, and referral sources to ensure a smooth transition from referral to admission.

You’ll coordinate tours, oversee paperwork, maintain records, and collaborate with clinical and administrative teams while complying with HIPAA and healthcare regulations.

Qualifications

• Bachelor’s degree in Healthcare Administration or related field preferred.
• Experience in healthcare admissions or long-term care preferred.
• Strong organizational and time-management skills.

Responsibilities

• Manage admissions from referral to resident admission.
• Review referrals with interdisciplinary team for suitability.
• Coordinate tours for prospective residents and families.
• Build relationships with hospitals, physicians, discharge planners, and community partners.
• Ensure all admissions paperwork and documentation are accurate.
• Maintain admissions records and reporting.
• Support census development and occupancy growth.
• Serve as liaison among referral sources, residents, and staff.
• Communicate decisions and next steps promptly.
• Follow HIPAA and maintain confidentiality.

Skills

Healthcare admissions

Leadership

Interpersonal skills

Communication

Time management

Relationship building

Patient service

Education

Bachelor’s degree in Healthcare Administration

Tools

EMR systems

Microsoft Office

Job description

NOW HIRING: ADMISSIONS DIRECTOR

Aventura at Oakwood Village

JOIN OUR HEALTHCARE TEAM

Aventura at Oakwood Village is seeking an experienced, organized, and compassionate Admissions Director to manage the admissions process and help create a smooth and welcoming transition for residents entering our skilled nursing and rehabilitation community.

This position is ideal for someone who enjoys building relationships, supporting families, coordinating admissions, and working closely with healthcare professionals to ensure an exceptional experience from the initial referral through admission.

Benefits

• Competitive compensation
• 401(k)
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off
• Professional development opportunities
• Supportive team environment

What You’ll Do

• Manage the admissions process from initial referral and inquiry through resident admission.
• Review referrals and collaborate with the interdisciplinary team to determine admission appropriateness.
• Coordinate tours for prospective residents and their families.
• Develop and maintain strong relationships with hospitals, physicians, case managers, discharge planners, and community partners.
• Ensure admission paperwork and required documentation are completed accurately and on time.
• Maintain accurate admissions records, reports, and tracking systems.
• Support census development and occupancy growth initiatives.
• Serve as a liaison between referral sources, residents, families, and facility staff.
• Communicate admission decisions, updates, and next steps in a timely and professional manner.
• Conduct consistent follow-up with prospective residents, families, and referral sources.
• Coordinate with clinical and administrative teams to ensure a smooth transition into the facility.
• Ensure compliance with applicable federal, state, facility, and healthcare regulations.
• Maintain confidentiality and follow HIPAA requirements.
• Provide exceptional customer service throughout the admissions and transition process.

What We’re Looking For

• Previous experience in healthcare admissions, healthcare marketing, business development, customer service, or long-term care.
• Previous leadership or supervisory experience in a healthcare or long-term care setting preferred.
• Knowledge of Medicare, Medicaid, managed care, and insurance processes preferred.
• Strong verbal, written, interpersonal, and presentation skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities in a fast-paced healthcare environment.
• Strong relationship-building and customer service skills.
• Proficiency with electronic medical record (EMR) systems and Microsoft Office.
• Ability to work independently while collaborating effectively with an interdisciplinary team.
• Bachelor’s degree in Healthcare Administration, Business, Marketing, or a related field preferred.

Aventura at Oakwood Village