Admissions Coordinator

Cascades at St. Anne; Seattle (WA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, vision, and life insu

Generous PTO

Job summary

Cascades at Saint Anne in Seattle is seeking a full-time Admissions Coordinator to welcome prospective residents, coordinate referrals, and guide admissions with compassion and accuracy. This role involves front-line customer service, facility tours, and collaboration with care teams to ensure smooth transitions.

You will document admissions in the EMR, maintain communications between departments, and support residents through the enrollment process.

Qualifications

• 1 year of clerical experience in a skilled nursing facility preferred
• Strong communication, customer service skills, and empathy
• Proficient with computers, office systems, and related software
• Working knowledge of health insurance processes and systems
• Self-motivated with a willingness to assist across tasks as needed
• Ability to read, write, and understand English, including medical billing terminology
• High school diploma or equivalent

Responsibilities

• Provide front-line customer service, including courteous phone coverage and daily quality assurance rounds
• Conduct facility tours for prospective residents, families, and responsible parties
• Review and respond to all referrals across multiple referral sources within 15 minutes of receipt
• Coordinate resident admissions with internal departments and external healthcare partners
• Build and maintain referral relationships with discharge planners, case managers, and physicians
• Complete admission paperwork and support residents in care planning and decision-making preferences
• Assist with resident orientation in accordance with facility procedures
• Enter and maintain accurate information in EMR and other systems
• Support communication between departments to ensure smooth admissions and transitions
• Complete additional duties as assigned

Skills

Communication

Customer service

Empathy

English literacy

Education

High school diploma or equivalent

Tools

EMR systems

Office software

Job description

Cascades at Saint Anne | Seattle, Washington

Full-Time | Monday - Friday

Cascades at Saint Anne is a skilled nursing and rehabilitation community where compassionate care and professional growth go hand in hand. We proudly serve residents who depend on us for both long-term and short-term care, and we're always interested in connecting with dedicated professionals who share our commitment to excellence.

If you're looking for a workplace with a supportive team, appreciative residents, and opportunities to grow your career, Cascades at Saint Anne may be the right fit for you.

What you'll do:

• Provide front-line customer service, including courteous phone coverage and daily quality assurance rounds (odor-free, obstacle-free environment)
• Conduct facility tours for prospective residents, families, and responsible parties
• Review and respond to all referrals across multiple referral sources within 15 minutes of receipt.
• Coordinate resident admissions with internal departments and external healthcare partners
• Build and maintain referral relationships with discharge planners, case managers, and physicians
• Complete admission paperwork and support residents in care planning and decision-making preferences
• Assist with resident orientation in accordance with facility procedures
• Enter and maintain accurate information in EMR and other systems
• Support communication between departments to ensure smooth admissions and transitions
• Complete additional duties as assigned

What we offer:

• Competitive hourly paybased on experience
• 401(k) with company match
• Medical, dental, vision, and life insurance options
• Generouspaidtime off(PTO)

What we're looking for:

• 1 year of clerical experience in a skilled nursing facility preferred
• Strong communication, customer service skills, and empathy
• Proficient with computers, office systems, and related software
• Working knowledge of health insurance processes and systems
• Self-motivated with a willingness to assist across tasks as needed
• Ability to read, write, and understand English, including medical billing terminology
• High school diploma or equivalent
• Experience with medical terminology, billing, and data entry preferred
• May be exposed to bodily fluids and communicable illnesses
• Able to lift, push, or pull 25-50 lbs. unassisted
• Adequate vision and hearing (with or without assistive devices)

Why us:

Our Admissions Coordinators care for a geriatric population that depends on consistent, knowledgeable, and compassionate care. We value teamwork, respect, and professional development-and we're proud of the supportive environment we've built.

If you're a Admission Coordinator who takes pride in providing quality care and wants to be part of a supportive, people-first team, we’d love to hear from you.