Admissions Coordinator

IntegriNurse; Hudson (FL); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Paid time off

Health insurance

Professional growth opportunities

Job summary

Integritus Healthcare is seeking an Admissions Coordinator to act as the primary contact for prospective residents and families, guiding them through the admissions process in a busy skilled nursing setting in Massachusetts.

You will coordinate referrals, gather necessary information, obtain approvals, and collaborate with nursing, rehab, social services, dietary, and leadership to welcome new residents. Strong organizational and communication skills are essential.

Qualifications

• Three years of experience in long-term care.
• Knowledge of Medicare, Medicaid, OBRA and related regulations.
• Proficient with basic computer applications and accurate recordkeeping.
• Clear written and spoken English.

Responsibilities

• Serve as a primary contact for prospective residents and families; conduct tours and gather information for applications.
• Coordinate admission from referral through arrival with clinical liaisons, leadership and providers.
• Collect and review clinical and financial referral information; obtain approvals within 15–30 minutes.
• Obtain nursing management’s clinical approval before admission.
• Verify insurance coverage and payment sources with the Business Office; follow up as needed.
• Complete admission paperwork with residents or their representatives.
• Collaborate with nursing, rehab, social services, dietary and other departments to prepare for arrivals.
• Ensure preadmission screenings and OBRA/PASRR requirements are completed.
• Maintain admission records, advance directives, emergency contacts, and resident reps.
• Track referrals, update the database weekly, and report to the Administrator.
• Check in with residents and families; support satisfaction surveys and follow-up.
• Protect resident confidentiality and rights throughout admission.
• Perform related duties as assigned by the Administrator.

Skills

Organizational skills

Attention to detail

Communication skills

Problem-solving

Independent work

Team collaboration

Computer literacy

Education

High school diploma

Bachelor's degree preferred

Job description

Windsor Skilled Nursing South Yarmouth, MA 02664, USA

Description

What You’ll Do

Serve as a primary contact for prospective residents and families, answering questions, conducting tours, and gathering information needed to complete applications.

Coordinate the admission process from referral through arrival, working with clinical liaisons, facility leadership, and referring providers.

Collect and review clinical and financial referral information, coordinating approval through the appropriate facility leaders within the established 15 to 30 minute response timeframe.

Obtain nursing management’s clinical approval before admission.

Confirm insurance coverage and payment sources with the Business Office and follow up on outstanding information.

Complete admission paperwork with residents or their designated representatives.

Coordinate with nursing, rehabilitation, social services, dietary, and other departments so teams have the information needed to welcome and care for each new resident.

Ensure required preadmission screenings and documentation are completed, including applicable OBRA and PASRR requirements.

Maintain accurate admission records, including advance directives, emergency contacts, and resident representative information.

Track referrals, update the referral database weekly, and provide monthly reports to the Administrator.

Check in with residents and families, help address concerns, and support customer satisfaction surveys and follow-up.

Protect resident confidentiality and support residents’ rights throughout the admission process.

Perform other related duties as assigned by the Administrator.

What You’ll Bring

A minimum of three years of experience in long-term care.

High school diploma required; bachelor’s degree preferred.

Knowledge of Medicare, Medicaid, OBRA, and regulations related to long-term care admissions.

Strong organizational skills, attention to detail, and the ability to manage competing priorities.

Clear communication and sound problem-solving skills.

A compassionate, patient approach to helping residents and families navigate care decisions.

The ability to work independently, use good judgment, and collaborate with colleagues across departments.

Proficiency with basic computer applications and accurate recordkeeping.

The ability to read, write, speak, and understand English.

Why Join Integritus Healthcare?

Join a caring, collaborative team where your work makes a difference for residents and their families. We offer generous paid time off, health insurance benefits, and opportunities for professional growth.

Qualifications

Experience

Required

3 years:

A minimum of 3 years background in long term care.

Equal Opportunity Employer
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