Admissions & Case Coordination Specialist

Anderson Center for Autism; New York (NY); On-site; USD 29,000 - 35,000; Full time

Benefits offered by this job

6 weeks paid time off

403(b) retirement plan with employer  

Medical, dental, and vision insurance

Wellness program

Professional development

Tuition discounts

Scholarship program

Staff appreciation events

Job summary

Anderson Center for Autism in New York is seeking a Professional Assistant to provide administrative and coordination support across Admissions and Case Management services. You will manage inquiries, coordinate screenings and meetings, and support families and referral sources throughout intake and admission processes.

The role emphasizes data integrity, confidential records, and collaboration across internal teams to ensure a responsive, family-centered experience from inquiry to transfer or

Qualifications

• High school diploma or equivalent required.
• Assoc/Bach in Business, HS, Health Admin, Education preferred.
• Administrative experience in admissions, intake, case management, education, healthcare, or human services preferred.
• Proficiency with Microsoft 365 applications, electronic records systems, databases, spreadsheets, and virtual meeting platforms.
• Strong organization, communication, customer service, and recordkeeping skills.

Responsibilities

• Manage inquiries, referrals, candidate records, and intake documentation with accurate, up-to-date data.
• Coordinate screenings, interviews, tours, admission meetings, evaluations, and transition activities with families, districts, agencies, and internal teams.
• Support outreach by communicating with families, referral sources, consultants, OPWDD representatives, and other stakeholders.
• Maintain calendars, workflow systems, status trackers, meeting materials, and administrative processes for admissions and case management.
• Prepare reports, summaries, correspondence, informational packets, and meeting documentation for decision-making.
• Coordinate communication among admissions, case management, education, clinical, residential, finance, and support teams.
• Maintain accurate student and candidate records; support retention, consent tracking, and records requests per policy.
• Support data integrity through audits, reconciliation, workflow monitoring, and quality assurance.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Customer service

Multitasking

Confidentiality

Collaboration

Education

Assoc/Bach in Business, HS, Health Admin, Education

Tools

Microsoft 365

Electronic records systems

Databases

Spreadsheets

Video conferencing tools

Job description

Anderson Center for Autism in New York is seeking a Professional Assistant to provide administrative and coordination support across Admissions and Case Management services. You will manage inquiries, coordinate screenings and meetings, and support families and referral sources throughout intake and admission processes.

The role emphasizes data integrity, confidential records, and collaboration across internal teams to ensure a responsive, family-centered experience from inquiry to transfer or