Admissions Assistant — Patient Intake & Care Coordination

GOLDENYEARS in; Marlin (TX); On-site; USD 36,000 - 48,000; Full time

Job summary

GOLDENYEARS is seeking an Admissions Coordinator Assistant (Administrative) to support the admissions team and work with nursing, social services, and administrative staff. The role emphasizes compassionate communication, accurate records, and smooth admissions processes for residents and families.

The position entails coordinating admissions, verifying insurance, and assisting with documentation, with a focus on confidentiality and professionalism in a healthcare setting.

Qualifications

• Prior experience in admissions, healthcare, or long-term care setting strongly preferred.
• Knowledge of Medicare, Medicaid, and insurance verification processes.
• Excellent communication, interpersonal, and customer service skills. Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office and electronic health record (EHR) systems.
• Ability to handle sensitive information with confidentiality and professionalism.

Responsibilities

• Serve as the first point of contact for prospective residents, families, hospitals, and referral sources.
• Coordinate and schedule resident admissions, including pre-admission assessments and documentation.
• Maintain accurate and up-to-date records in accordance with federal, state, and facility regulations.
• Assist with insurance verifications, authorizations, and financial eligibility processes.
• Provide facility tours and information to prospective residents and their families.
• Collaborate with nursing, social services, and administrative staff to ensure a seamless admission experience.
• Prepare and distribute admission packets and required documentation.
• Follow up with hospitals, physicians, and case managers to ensure timely and complete transfer of information.
• Support marketing and outreach efforts as needed.

Skills

Communication

Interpersonal skills

Customer service

Organizational skills

Attention to detail

Insurance verification

Medicare/Medicaid knowledge

Tools

MS Office

EHR systems

Job description

GOLDENYEARS is seeking an Admissions Coordinator Assistant (Administrative) to support the admissions team and work with nursing, social services, and administrative staff. The role emphasizes compassionate communication, accurate records, and smooth admissions processes for residents and families.

The position entails coordinating admissions, verifying insurance, and assisting with documentation, with a focus on confidentiality and professionalism in a healthcare setting.