Admissions Assistant

Enterprise State Community College; Opelika (AL); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

PEEHIP

retirement

annual leave

sick leave

personal leave

Job summary

Southern Union State Community College is seeking a qualified clerical professional to support multiple campuses in Alabama. The role involves general office duties, processing applications and transcripts, and maintaining accurate student records as part of a collaborative team.

The position requires an associate degree and two years of clerical experience; strong communication, detail orientation, and multitasking abilities are essential.

Qualifications

• Associate degree from an accredited institution is required.
• Two (2) years of clerical or office related experience is required.
• Knowledge of computer software applications and office machines is required.
• Demonstration of effective oral and written communication skills is required.
• Excellent communication skills, attention to detail, strong problem-solving skills, and ability to multitask and work in a team environment with a positive attitude is required

Responsibilities

• Perform general clerical duties requiring tact, judgment, and discretion.
• Process applications, readmissions, withdrawals, and transcript requests.
• Maintain student records in database.
• Assist with registration on all campuses as required.
• Contribute to department cohesiveness.
• Receive, process, open, sort, and distribute office mail and supplies.
• Sort and file correspondence and other documents according to established rules of records management.
• Act as a clerk/receptionist to provide information to students, college personnel, or visitors in a cordial manner.
• Operate a computer, calculator, or other office machinery in routine clerical operations.
• Assist in maintaining central files according to standard rules of records management.
• Answer telephone, take messages, and/or direct calls to appropriate department/persons.
• Search files and furnish required information.
• Generate and send forms, letters, and other routine correspondence.
• Duplicate documents on request.
• Assist other office personnel with special assignments or substitute for absent personnel.
• Supervise work study students if required.
• Perform other duties as requested by appropriate supervisor.

Skills

Clerical experience

Office software knowledge

Oral and written communication

Attention to detail

Teamwork

Multitasking

Education

Associate degree

Tools

ARGOS

TargetX

Banner

Axiom

AdAstra

Job description

Salary: Appropriate placement on the Alabama Community College System Salary Schedule E4:(Salary range: $35,570 - $59,541 Annually)

Full-Time employees are entitled to the College's benefit package to include: PEEHIP, retirement, leave (annual, sick, and personal), etc.

Anticipated Start Date: October 2026

MINIMUM QUALIFICATIONS:

• Associate degree from an accredited institution is required.
• Two (2) years of clerical or office related experience is required.
• Knowledge of computer software applications and office machines is required.
• Demonstration of effective oral and written communication skills is required.
• Excellent communication skills, attention to detail, strong problem-solving skills, and ability to multitask and work in a team environment with a positive attitude is required

PREFERRED QUALIFICATIONS:

• Experience in college admissions is preferred.
• Experience with ARGOS, TargetX, Banner, Axiom, AdAstra, and/or student services is preferred

• Perform general clerical duties requiring the exercise of tact, judgment, and discretion.
• Process applications, readmissions, withdrawals, and transcript requests.
• Maintain student records in database.
• Assist with registration on all campuses as required.
• Contribute to department cohesiveness.
• Receive, process, open, sort, and distribute office mail and supplies.
• Sort and file correspondence and other documents according to established rules of records management.
• Act as a clerk/receptionist to provide information to students, college personnel, or visitors in a manner evidencing cordiality.
• Operate a computer, calculator, or other office machinery in the performance of routine clerical operations.
• Assist in maintaining central files according to standard rules of records management.
• Answer telephone, take messages, and/or direct calls to appropriate department/persons as needed.
• Search files and furnish required information.
• Generate and send forms, letters, and other routine correspondence.
• Duplicate documents on request.
• Assist other office personnel with special assignments or substitute for absent personnel.
• Supervise work study students if required.
• Perform other duties as requested by appropriate supervisor.

In accordance with the Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Southern Union also participates in E-verify.

It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal or state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Southern Union State Community College is an equal opportunity employer. Southern Union State Community College will make reasonable accommodations for qualified disabled applicants or employees.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.