Admissions Assistant

Alabama Community College System; Opelika (AL); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

PEEHIP

Retirement

Leave (annual, sick and personal)

Job summary

Southern Union State Community College in Alabama seeks an Admissions Assistant to maintain student records, assist with registration and schedule changes, and scan records for permanent storage. The role follows established policies and performs clerical tasks accordingly, including processing applications and transcript requests.

Salary on the Alabama Community College System Schedule E4 ranges from $35,570 to $59,541 annually.

Qualifications

• Associate degree from an accredited institution is required.
• Two (2) years of clerical or office related experience is required.
• Knowledge of computer software applications and office machines is required.
• Demonstration of effective oral and written communication skills is required.
• Excellent communication, attention to detail, and ability to multitask in a team environment are required.

Responsibilities

• Process applications, readmissions, withdrawals, and transcript requests.
• Maintain student records in database.
• Assist with registration on all campuses as required.
• Sort and file correspondence and other documents according to established rules of records management.
• Act as a clerk/receptionist to provide information to students, college personnel, or visitors.

Skills

Computer skills

Oral and written communication

Records management

Team collaboration

Education

Associate degree

Tools

ARGOS

TargetX

Banner

Axiom

AdAstra

Student services

Job description

Summary

The primary task of the Admissions Assistant is to maintain student records and transcripts, assist with registration and schedule changes, and scan records for permanent storage. Perform clerical duties that follow prescribed and well-established procedures set by federal, state, and institutional policies.

Salary: Appropriate placement on the Alabama Community College System Salary Schedule E4: (Salary range: $35,570 - $59,541 Annually)

Benefits: Full-Time employees are entitled to the College's benefit package to include: PEEHIP, retirement, leave (annual, sick, and personal), etc.

Anticipated Start Date: October 2026

Examples of duties

The duties and responsibilities of this position include, but may not be limited to, the following:

• Perform general clerical duties requiring the exercise of tact, judgment, and discretion.
• Process applications, readmissions, withdrawals, and transcript requests.
• Maintain student records in database.
• Assist with registration on all campuses as required.
• Contribute to department cohesiveness.
• Receive, process, open, sort, and distribute office mail and supplies.
• Sort and file correspondence and other documents according to established rules of records management.
• Act as a clerk/receptionist to provide information to students, college personnel, or visitors in a manner evidencing cordiality.
• Operate a computer, calculator, or other office machinery in the performance of routine clerical operations.
• Assist in maintaining central files according to standard rules of records management.
• Answer telephone, take messages, and/or direct calls to appropriate department/persons as needed.
• Search files and furnish required information.
• Generate and send forms, letters, and other routine correspondence.
• Duplicate documents on request.
• Assist other office personnel with special assignments or substitute for absent personnel.
• Supervise work study students if required.
• Perform other duties as requested by appropriate supervisor.

Qualifications

MINIMUM QUALIFICATIONS:

• Associate degree from an accredited institution is required.
• Two (2) years of clerical or office related experience is required.
• Knowledge of computer software applications and office machines is required.
• Demonstration of effective oral and written communication skills is required.
• Excellent communication skills, attention to detail, strong problem-solving skills, and ability to multitask and work in a team environment with a positive attitude is required

PREFERRED QUALIFICATIONS:

• Experience in college admissions is preferred.
• Experience with ARGOS, TargetX, Banner, Axiom, AdAstra, and/or student services is preferred

Supplemental information

A complete application packet consists of:

• Completed Southern Union State Community College ONLINE employment application
• Current resume
• List of three (3) references
• Transcript of college work verifying degree requirement; must include degree awarded and date confirmed (Unofficial transcripts will be accepted before the deadline, but official transcripts must be received if employed.)

In accordance with the Alabama Community College System policy and guidelines, the applicant chosen for employment will be required to sign a consent form for a criminal background check. Employment will be contingent upon the receipt of a clearance notification from the criminal background check. Southern Union also participates in E-verify.

It is the policy of the Alabama Community College System, including all postsecondary community and technical colleges under the control of the Alabama Community College System Board of Trustees, that no employee or applicant for employment or promotion, on the basis of any impermissible criterion or characteristic including, without limitation, race, color, national origin, religion, marital status, disability, sex, age, or any other protected class as defined by federal or state law, shall be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Southern Union State Community College is an equal opportunity employer. Southern Union State Community College will make reasonable accommodations for qualified disabled applicants or employees. Applicants must adhere to the College’s prescribed interview schedule and travel at their own expense. The College reserves the right to withdraw this job announcement at any time prior to the awarding.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.