Accounting Assistant II - Cashier

Enterprise State Community College; Taylorville (AL); On-site; USD 41,000 - 60,000; Full time

Job summary

Shelton State Community College seeks an Accounting Assistant II - Cashier to handle payments, invoices, refunds, and daily cash operations. The position supports the Cashier’s Office, processes student accounts, and coordinates with collections. Strong customer service and accurate recordkeeping are essential.

Salary is determined by the Alabama system’s schedule, with placement based on education and experience. Work is performed in a on-site campus environment with standard weekday hours.

Qualifications

• High school diploma or higher with cashiering experience in education/government/finance.
• Bachelor’s degree and five years cashiering experience preferred.

Responsibilities

• Provide excellent customer service to internal and external customers.
• Process vehicle registrations, student invoices, payments, and refunds.
• Serve as liaison with the collection agency and manage past-due accounts.
• Receive and record funds, prepare deposits, and balance daily cash drawer.

Skills

Customer service

Cashier experience

Communication skills

Education

High school diploma or GED

Bachelor’s degree or higher

Tools

Banner

TouchNet

Job description

The Accounting Assistant II - Cashier is responsible for a variety of tasks related to the organization and operation of the College's Cashier's Office, including, but not limited to, vehicle registrations, student invoices, payments and refunds, collection agency communication, payroll distribution, bank deposits, records maintenance, and assisting with walk-in customers, telephone calls, and emails.

SALARY SCHEDULE PLACEMENT

Range of $41,349- $59,541, based upon the 2026-2027 Alabama Community College System and Shelton State Community College Salary Schedule E3-4 to be determined by the applicant’s education and years of applicable experience. Applicant acknowledges that if selected for the position that applicant’s placement on the applicable salary schedule will be dependent upon the verified information provided by the applicant in accordance with the applicable work experience verification requirements stated in the official job posting.

Primary Job Duties and Responsibilities

• Provide excellent customer service to all internal and external customers
• Answer customer questions by telephone and email as needed
• Review vehicle registration information, record, and distributedecals
• Assist with records retention anddisposal
• Work with Business Services Reconciliation Office to reissue studentrefunds
• Assist students with payments on theiraccounts
• Prepare invoices for studentaccounts
• Place and remove holds on student accounts asneeded
• Serve as liaison between the College and collectionagency.
• Prepare and submit all past due accounts to collection agency
• Receive payments for student accounts that have previously been written off
• Receipt collection payments as they are received and balance back to the collectionagency
• Distribute paychecks and check stubs, and other miscellaneous payments
• Receive and record all College funds in TouchNet cashiering system
• Prepare bank deposit for review daily
• Process cash advance forms, receipts, and any unspentfunds
• Reconcile daily cash draweractivity
• Maintain Cashier’s Officerecords
• Deliver Business Servicesmail
• Add parking violation charges to student, faculty, and staff accounts
• Assist students with enrolling in eRefunds
• Scan correspondence and other documentation as needed to studentaccounts
• Adjust student print balances as needed
• Apply PACT to student accounts as requested
• Assist with payment plan enrollment, collect ID’s, and recalculate payment plans as needed
• Responsible for opening and closing of Cashier’s Office each weekday
• Send out TIN verification requests to students no less than two times annually
• Scan Business Office documentation, including but not limited to: checks, daily cash reconciliations, and fixed asset entries

Secondary Job Duties and Responsibilities

• Facilitate the timely and effective flow of campus communications anddocuments
• Demonstrate effective oral and written communication skills
• Demonstrate the highest standards of confidentiality, ethics, loyalty, honesty, and integrity
• Complete assigned projects in a timely and systematicmanner
• Work well under pressure and with others to meet deadlines
• Work independently on difficult and complex tasks

Other Job Duties and Responsibilities

• Comply with policies of the Alabama Community College System and the College
• Serve on College committees as required
• Participate in professional development, compliance, performance excellence, and training activities as required
• Perform other duties as assigned by the supervisor

Required

• High school diploma, GED, or higher degree, and three (3) years of cashiering experience in an educational, governmental, or financial institution; OR
• Bachelor’s degree, or higher, and five (5) years of cashiering experience

Preferred

• Work experience in a community college
• Work experience with Banner and/or Touch/Net

IMPORTANT – PLEASE READ CAREFULLY

WORK EXPERIENCE VERIFICATION

Meeting Minimum Requirements: If the requirements for a position list work experience in a field or area the Applicant must provide written verification(s) of their applicable work experience in order to be hired for the position. Such written verification(s) of work experience must demonstrate that the applicant meets the minimum work experience requirement. Applicants who do not produce this information as indicated will be ineligible for hire and subject to having any offer of employment withdrawn.

Salary Calculation

For all positions on all Salary Schedules, the salary amount for the selected applicant is determined by step placement on the applicable schedule. Step placement is dependent upon the following: (a) all work experience in public education in Alabama and (b) all other work experience outside of public education in Alabama that, in the sole judgment of the College, directly relates to the requirements of the position. The applicant selected for the position must provide written verification(s) of this work experience within the time provided herein if such experience is to be considered in determining their initial step place on the Salary Schedule.

Format for Work Experience Verifications

Work experience verifications should be in the form of verification letters from employers and must include complete employment dates, job title(s), job duties, and an indication whether such employment was full-time or part-time, and if part-time, the average number of hours worked each week. The letters should be on official letterhead and contain an authorized personnel signature. The College’s official employment verification form is also acceptable and is available upon request. If an employment verification cannot be obtained due to a legitimate reason, for purposes of meeting minimum requirements an applicant may submit copies of other trustworthy documentation such as appointment letters, contracts, pay stubs, or W-2 forms documenting the term of employment. However, such documentation is generally insufficient for salary calculation purposes if job duties are not self-evident in the documentation.

Deadline for Producing Work Experience Verification

With limited exception, work experience verification documentation must be produced prior to any official offer of employment. Work experience verification from a current employer may, upon request, be delayed until an official offer of employment. Any offer of employment at a salary step greater than zero (0) or made without prior verification of any required work experience, is contingent upon production of this documentation by the applicant within ten (10) days of the offer. It is the applicant’s sole responsibility to provide this verification of work experience. The College is not responsible for any cost associated with such verifications.

EEOC, E-VERIFY, BACKGROUND CHECK STATEMENTS

Shelton State Community College is an equal opportunity employer. It is the official policy of the Alabama Community College System, that no person shall, on the grounds of race, color, disability, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment.

Shelton State Community College will make reasonable accommodations for qualified disabled applicants or employees. Shelton State Community College reserves the right to withdraw this job announcement at any time prior to the awarding.

More than one position in the same job classification may be filled from the applicants for this position should another vacancy occur during the search process.

Any offer of employment is contingent upon a satisfactory criminal background investigation. The applicant may be responsible for the cost of the criminal background investigation.

This employer participates in E-Verify.