Admissions Assistant - Part Time

PACS Group; United States; On-site; USD 34,000 - 35,000; Full time

Job summary

City View Post Acute in San Francisco, CA is seeking an Admissions Assistant to welcome residents and coordinate admissions with hospitals and families. This position handles paperwork, insurance verification, scheduling, and record-keeping in a fast-paced healthcare setting.

The role emphasizes professional communication, discretion with PHI, and teamwork with nursing and administration. Prior admissions/healthcare experience is preferred; proficiency with Microsoft Office and EHRs is desirable.

Qualifications

• Experience in admissions, healthcare, skilled nursing, or long-term care preferred.
• Familiarity with Medicare/Medi-Cal/Medicaid, insurance verification and authorizations preferred.
• Excellent communication, interpersonal, and customer service skills.

Responsibilities

• Serve as first contact for prospective residents, families, hospitals, and referral sources.
• Coordinate and schedule admissions, including pre-admission assessments.
• Maintain accurate admission records per regulations and policies.
• Assist with insurance verification, authorizations, and financial eligibility.
• Provide facility tours and explain services, policies, and procedures to prospects.
• Collaborate with nursing, social services, and business office to ensure smooth admissions.
• Prepare and distribute admission packets and paperwork.
• Follow up with hospitals and discharge planners for complete transfer information.
• Gather and verify resident demographic, medical, and financial information.
• Respond to inquiries and provide timely updates on admission arrangements.
• Support marketing, referrals, and community outreach as needed.
• Protect PHI and maintain confidentiality.

Skills

Admissions experience

Healthcare knowledge

Communication skills

Organizational skills

Customer service

Teamwork

Tools

Microsoft Office

Electronic Health Records (EHR)

Job description

Now Hiring: Admissions Assistant City View Post Acute | San Francisco, CA Pay: $24.50–$25.00 per hour

Make a Difference from the First Hello! City View Post Acute is seeking a friendly, organized, and detail-oriented Admissions Assistant to join our team! This position plays an important role in welcoming new residents and their families while helping coordinate a smooth transition into our skilled nursing and post-acute care facility. The ideal candidate enjoys working with people, communicates professionally, and thrives in a fast-paced healthcare environment.

General Purpose

The Admissions Assistant supports the Admissions Coordinator and facility leadership in managing the resident admissions process. This position serves as a primary point of contact for prospective residents, families, hospitals, and referral sources while coordinating admissions paperwork, insurance verification, scheduling, and communication with interdisciplinary team members.

Essential Duties and Responsibilities

• Serve as the first point of contact for prospective residents, families, hospitals, and referral sources.
• Coordinate and schedule resident admissions, including pre-admission assessments and required documentation.
• Maintain accurate and up-to-date admission records in accordance with applicable regulations and facility policies.
• Assist with insurance verification, authorizations, and financial eligibility requirements.
• Provide facility tours and explain services, policies, and admission procedures to prospective residents and their families.
• Collaborate with nursing, social services, business office staff, and other departments to ensure a smooth admission process.
• Prepare, organize, and distribute admission packets and required paperwork.
• Follow up with hospitals, physicians, case managers, and discharge planners to obtain complete and timely transfer information.
• Assist with gathering and verifying resident demographic, medical, and financial information.
• Respond to inquiries and provide timely updates regarding admission arrangements.
• Support facility marketing, referral development, and community outreach efforts as needed.
• Protect the confidentiality of resident information, including protected health information (PHI).
• Maintain a welcoming, professional, and compassionate approach when interacting with residents, families, and referral partners.
• Perform other duties as assigned.

Qualifications

• Previous experience in admissions, healthcare, skilled nursing, or long-term care strongly preferred.
• Familiarity with Medicare, Medi-Cal/Medicaid, insurance verification, and authorization processes preferred.
• Excellent communication, interpersonal, and customer service skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office and electronic health record (EHR) systems.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong teamwork skills and a positive, service-oriented attitude.

Supervisory Responsibilities

This position has no supervisory responsibilities.

Physical Requirements

Frequently sit, stand, and walk throughout the facility. Occasionally lift or carry items weighing up to 25 pounds, with or without reasonable accommodation. Regularly use a computer and telephone. Maintain focus and accuracy in a busy healthcare environment. Communicate clearly and professionally with residents, families, staff, and referral partners.

Work Environment

This position operates in a skilled nursing and post-acute care setting. The noise level is generally low to moderate. The role involves regular interaction with residents, families, healthcare professionals, and facility personnel. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

Why Join City View Post Acute?

• Competitive pay: $24.50–$25.00 per hour.
• Opportunity to make a meaningful difference in the resident and family experience.
• Collaborative team environment.
• Opportunity to develop your healthcare admissions and administrative skills.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.

PACS is revolutionizing the delivery and leadership of post-acute healthcare and support services across the country. Originally founded in 2013, the organization now consists of hundreds of independent operating subsidiaries, as well as ancillary and support services. We bring a proven model of mission-driven care that balances access to a national network of support and resources with local decision making. In addition, PACS helps connect exceptional people with premier healthcare careers across the country. We focus on finding innovative and effective team members based on their qualifications, experience, geographic preferences, and personality fit with the existing facility staff and culture.

We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants of every race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, and any other protected characteristic. Employment decisions are based on qualifications, merit, and business needs.