Admissions Assistant

Ivy Tech Community College; Evansville (IN); On-site; USD 22,000 - 23,000; Full time

Benefits offered by this job

Health & Wellness

Tuition assistance

Paid time off

Professional development

Job summary

Ivy Tech Community College Evansville is seeking an Admissions Assistant to support the on-campus Enrollment Center. You will perform clerical and administrative tasks for admissions, greet visitors, and manage calendars and meetings in a busy campus setting.

This in-person role requires strong computer skills, experience with office software, and the ability to handle confidential information while maintaining FERPA compliance.

Qualifications

• An Associate's degree is required.
• Excellent computer skills and knowledge of spreadsheets and word processing required.
• Must be able to maintain proficiency and competency in administrative support procedures with the ability to determine priorities.

Responsibilities

• Serve as the primary point of contact for students, visitors, and community members through the campus information desk.
• Greet and register campus guests, verify purpose of visit, and direct individuals to appropriate departments.
• Maintain calendars, schedule appointments, and support designated on-campus and virtual meetings and workshops.
• Coordinate travel arrangements and reservations as needed.
• Process financial documents (check requests, purchase requisitions, travel, etc.) and ensure timely completion.
• Maintain privacy and FERPA compliance.

Skills

Excellent computer skills

Calendar management

Communication skills

Education

Associate's degree

Tools

Banner SIS

Salesforce CRM

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Forms

Job description

Ivy tech Evansville seeks an Admissions Assistant to support the on campus Enrollment Center. The admissions assistant will be responsible for all clerical and administrative support related to admissions on campus. This includes providing routine clerical support to the admissions office. This is an in person role based on the Evansville campus.Essential Responsibilities:Serve as the primary point of contact for students, visitors, and community members through the campus information desk.Greet and register campus guests, verify purpose of visit, and direct individuals to appropriate departments.Maintain good public relations and a professional image for the services that are provided through the office.Answer telephone and greet visitors by transmitting requested information, document messages, and route information to appropriate personnel.Receives incoming mail and prepares outgoing mail.Maintain calendars, schedule appointments, and support designated on-campus and virtual meetings and workshops including follow-up as needed.Assist with the planning of admissions and enrollment events, meetings, and conferences including facility reservations and set-up, catering arrangements, audio-visual requests, securing overnight rooms, reservation lists, and nametag creation.Coordinate travel arrangements and reservations as needed.Order office and event supplies.Process financial documents (check requests, purchase requisitions, travel, etc.) and ensure timely completion.Proof admissions printed and electronic documents.Maintain privacy and FERPA compliance.Other Responsibilities: Provide cross‑trained backup coverage for the Enrollment Center during peak periods, staff absences, or high‑volume student traffic.Assist Enrollment staff with overflow tasks such as student intake, document processing, and appointment scheduling when needed.Hiring Range:This role is budgeted between $16.00 and $17.00 per hour based on experience and qualifications.Work Hours:Typical business work hours, may be adjusted during peak times.Minimum Qualifications:An Associate's degree is required.Excellent computer skills and knowledge of spreadsheets and word processing required.Must be able to maintain proficiency and competency in administrative support procedures with the ability to determine priorities.Preferred Qualifications: Experience with Banner SIS, Salesforce CRM, and Microsoft Office suite, including Word, Excel, Outlook and FormsIvy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:Health & WellnessMultiple medical plan options paired with a Health Savings Account with a generous employer contributionDental plan with no-cost preventive services and coverage for orthodontiaVision plan with low-cost exams and allowances for glasses or contact lensesEmployee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resourcesWellness program with opportunities to earn $250 in Wellness RewardsFlexible Spending Accounts for healthcare (limited purpose) and dependent careRetirement & Financial Security10% employer retirement contribution, fully vested after two yearsBasic life insurance equal to annual salary paid by the College, with optional supplemental coverageShort-term and long-term disability benefitsEducational BenefitsFee remission for employees, spouses, and dependent childrenTuition assistance for undergraduate, graduate, and doctoral programsPaid professional development opportunitiesWork‑Life BalanceGenerous paid time off, including vacation, sick leave, holidays, and winter recessFlexible work arrangements where availablePaid childbirth recovery leave (8 weeks)Paid parental leave (4 weeks)Additional PerksEligibility for Public Service Loan ForgivenessAdditional discounts on gym memberships, transportation, and various retail servicesIvy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.