Admissions Assistant

Ivy Tech Community College of Indiana; Evansville (IN); On-site; USD 22,000 - 23,000; Full time

Benefits offered by this job

Health insurance

Dental plan

Vision plan

Wellness program

Job summary

Ivy Tech Evansville seeks an Admissions Assistant to support the on campus Enrollment Center. The admissions assistant will provide clerical and administrative support related to admissions on campus, and will be an in-person role based on the Evansville campus.

Responsibilities include greeting students, visitors, and staff, handling mail, scheduling meetings, coordinating events, and ensuring FERPA privacy. Hiring range is $16.00–$17.00 per hour depending on experience.

Qualifications

• An Associate's degree is required.
• Excellent computer skills and knowledge of spreadsheets and word processing required.
• Must be able to maintain proficiency and competency in administrative support procedures with the ability to determine priorities.

Responsibilities

• Serve as the primary point of contact for students, visitors, and community members through the campus information desk.
• Greet and register campus guests, verify purpose of visit, and direct individuals to appropriate departments.
• Answer telephone and greet visitors, document messages, and route information to appropriate personnel.
• Receive incoming mail and prepare outgoing mail.
• Maintain calendars, schedule appointments, and support on-campus and virtual meetings and workshops.

Skills

Customer service

Administrative support

Excellent computer skills

Education

Associate's degree

Tools

Banner SIS

Salesforce CRM

Microsoft Office (Word, Excel, Outlook, Forms)

Job description

Ivy tech Evansville seeks an Admissions Assistant to support the on campus Enrollment Center. The admissions assistant will be responsible for all clerical and administrative support related to admissions on campus. This includes providing routine clerical support to the admissions office. This is an in person role based on the Evansville campus.

Essential Responsibilities:

• Serve as the primary point of contact for students, visitors, and community members through the campus information desk. Greet and register campus guests, verify purpose of visit, and direct individuals to appropriate departments.
• Maintain good public relations and a professional image for the services that are provided through the office.
• Answer telephone and greet visitors by transmitting requested information, document messages, and route information to appropriate personnel.
• Receives incoming mail and prepares outgoing mail.
• Maintain calendars, schedule appointments, and support designated on-campus and virtual meetings and workshops including follow-up as needed.
• Assist with the planning of admissions and enrollment events, meetings, and conferences including facility reservations and set-up, catering arrangements, audio-visual requests, securing overnight rooms, reservation lists, and nametag creation.
• Coordinate travel arrangements and reservations as needed.
• Order office and event supplies.
• Process financial documents (check requests, purchase requisitions, travel, etc.) and ensure timely completion.
• Proof admissions printed and electronic documents.
• Maintain privacy and FERPA compliance.

Other Responsibilities:

• Provide cross-trained backup coverage for the Enrollment Center during peak periods, staff absences, or high-volume student traffic.
• Assist Enrollment staff with overflow tasks such as student intake, document processing, and appointment scheduling when needed.

Hiring Range: This role is budgeted between $16.00 and $17.00 per hour based on experience and qualifications.

Work Hours: Typical business work hours, may be adjusted during peak times.

Minimum Qualifications: An Associate's degree is required. Excellent computer skills and knowledge of spreadsheets and word processing required. Must be able to maintain proficiency and competency in administrative support procedures with the ability to determine priorities.

Preferred Qualifications: Experience with Banner SIS, Salesforce CRM, and Microsoft Office suite, including Word, Excel, Outlook and Forms

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

• Health & Wellness Multiple medical plan options paired with a Health Savings Account with a generous employer contribution
• Dental plan with no-cost preventive services and coverage for orthodontia
• Vision plan with low-cost exams and allowances for glasses or contact lenses
• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources
• Wellness program with opportunities to earn $250 in Wellness Rewards
• Flexible Spending Accounts for healthcare (limited purpose) and dependent care
• Retirement & Financial Security 10% employer retirement contribution, fully vested after two years
• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage
• Short-term and long-term disability benefits
• Educational Benefits Fee remission for employees, spouses, and dependent children Tuition assistance for undergraduate, graduate, and doctoral programs
• Paid professional development opportunities
• Work-Life Balance Generous paid time off, including vacation, sick leave, holidays, and winter recess
• Flexible work arrangements where available
• Paid childbirth recovery leave (8 weeks)
• Paid parental leave (4 weeks)
• Additional Perks Eligibility for Public Service Loan Forgiveness
• Additional discounts on gym memberships, transportation, and various retail services

For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status.

As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions.

Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.

At Ivy Tech, you’ll be part of something bigger, where collaboration fuels innovation, learning is a shared journey, and meaningful goals become life-changing achievements.

As Indiana’s only full‑fledged community college, we’re deeply rooted in our mission to empower students, strengthen communities, and support one another every step of the way.

No matter your role, you’ll be valued, supported, and inspired because here, people come first.

Our faculty and staff are united by purpose, driven by passion, and proud of the difference we make together.

Join a team where your work matters. Discover your potential. Make your impact. Ivy Tech is the largest singly accredited community college system in the nation.

Providing education across Indiana, we motivate and inspire students as they pursue their futures. To achieve this, it takes a community of over 6,500 employees in 75 locations.

Competitive benefits and professional development programs The most advanced technologies in our classrooms and training facilities Collaborative and innovative culture with a focus on creativity and employee belonging Commitment to adapting to meet Indiana's workforce needs and fostering a sustainable, inclusive workplace