Admissions Assistant

CommuniCare Health; Annandale (VA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision coverage

401(k) with employer match

Flexible Spending Accounts

Job summary

CommuniCare Health is seeking an Admissions Assistant in Annandale, VA. The role coordinates admissions, handles inquiries, maintains census data, and ensures paperwork is complete before admission. Day shift, full-time position.

Responsibilities include tours, referral follow-ups, bed coordination, and liaison with families, social workers, and nursing leadership to secure approvals.

Qualifications

• High School Diploma required.
• 3-5 years of professional experience in a long term care environment.
• Prior supervisory experience and management training.
• Knowledge of Medicare and Medicaid requirements and procedures.
• Ability to make independent decisions when warranted.
• Strong interpersonal and communication skills.

Responsibilities

• Give tours of the center to prospective residents.
• Handle all daily admission calls and inquiries.
• Follow up on referrals and admissions status.
• Coordinate bed availability and admission paperwork.
• Maintain census records and referral tracking.
• Notify families and social workers of admission status.
• Collaborate with DON and Director for approvals.

Skills

Leadership

Communication

Organizational skills

Decision making

Education

High School Diploma

Tools

Computer literacy

Job description

## Admissions AssistantApplylocations: Annandale Healthcare Centertime type: Full timeposted on: Posted Todayjob requisition id: R-0000121194**Job Address:**6700 Columbia PikeAnnandale, VA 22003**Annandale Healthcare Center**, a member of the CommuniCare Family of Companies, is currently recruiting for an ****Admissions Assistant**** to join our team.**Full Time Day Shift Position Available******PURPOSE/BELIEF STATEMENT:****The position of Admissions Assistant is responsible for the coordination of admissions into the center and for assuring that all required paperwork is completed prior to day of admission. While focusing on supervising the delivery of quality care, the position must also manage the resources within their control and assist others in managing resources.****JOB DUTIES & RESPONSIBILITIES***** Give tours of the center.* Handle all daily admission calls to the center.* Follow up on inquiries made after hours.* Follow up on all referrals daily to check current status.* Follow up on admissions concerns from residents, family, and staff.* Complete referral tracking worksheets.* Take pictures for possible admission.* Maintain a waiting list.* Review all fax referrals and send out to Review Team.* Contact families and social workers when a bed becomes available.* Send out bed availability sheets to referral sources.* Coordinate hospital/home visits.* Ascertain financial status (Private, Medicaid, Medicare).* Meet the Director of Nursing to obtain approval for admission. Provide Executive Director with injuries that are rejected.* If Medicaid – assure approval prior to admission* If Medicare – notify Review Team for approval (if applicable).* If Worker’s Compensation or insurance claim – obtain approval prior to admission.* Notify staff of new admissions via am census meeting and on communication forms.* Perform all admissions processes.* Perform all census procedures* Perform all discharge procedures.* Maintain up-to-date knowledge of the financial aspects of nursing operations and provide accurate documentation of all services in order to assure accurate reimbursement from all payor sources.* Manage the resources available in the role of admissions coordinator while ensuring that needed resources are available and that quality care is delivered to all residents.* Maintain and work within established departmental, center, and corporate policies and procedures, objectives, quality improvement program, and safety, environmental, and infection control standards.* Promptly report any suspected resident abuse, neglect or misappropriation to the DON.* Participate in and provide scheduled training, educational classes, and orientation programs to maintain licensure of self and certification of team members and enhance quality of care.* Perform other related activities as assigned or requested.* Act as back up to marketing director.****QUALIFICATIONS, KNOWLEDGE/SKILLS & ABILITIES***** High School Diploma required* 3-5 years of professional experience, preferably in a long term care environment.* Prior supervisory experience and management training.* Must be knowledgeable of Medicare and Medicaid requirements and procedures, as well as laws, regulations, and guidelines that pertain to long-term care.* Must have the ability to make independent decisions when circumstances warrant such action.* Must be able to deal tactfully with team members, other staff, residents, family members, visitors, government agencies, and the general public.* Must be able to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc. that are necessary for providing quality care.* Must be willing to seek out new methods and principles and be willing to incorporate them into existing nursing practices.* Must possess basic computer literacy skills****Benefits****As a CommuniCare employee you will enjoy competitive wages and PTO plans. We offer full time employees a menu of benefit options from life and disability plans to medical, dental, and vision coverage from quality benefit carriers. We also offer 401(k) with employer match and Flexible Spending Accounts.