Admissions Assistant

CommuniCare Health Services; Annandale (VA); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Life and disability plans

Medical, dental, and vision coverage

401(k) with employer match

Flexible Spending Accounts

Job summary

CommuniCare Health Services’ Annandale Healthcare Center in Annandale, VA is seeking an Admissions Assistant to coordinate admissions, review paperwork, and ensure all approvals for Medicaid/Medicare are obtained before admission. The role includes tours, answering admission calls, and managing bed availability and referrals with an emphasis on quality nursing care.

The position requires 3–5 years in a long-term care environment, supervisory experience, and solid computer skills.

Qualifications

• Must have 3–5 years of professional experience in long-term care or a related setting.
• Prior supervisory experience and management training is required.
• Knowledge of Medicare and Medicaid requirements and long-term care regulations.
• Ability to make independent decisions when needed.
• Ability to work tactfully with staff, residents, families and the public.
• Basic computer literacy is required.

Responsibilities

• Give tours of the center.
• Handle all daily admission calls to the center.
• Follow up on inquiries after hours.
• Follow up on referrals daily and track status.
• Coordinate bed availability and admissions with the Review Team.
• Notify families and social workers when a bed becomes available.
• Maintain census procedures and admission paperwork.
• Perform all admissions processes and related documentation.
• Act as back up to the marketing director.

Skills

Supervisory experience

Medicare/Medicaid knowledge

Computer literacy

Education

High School Diploma

Job description

Job Address:

6700 Columbia PikeAnnandale, VA 22003

Annandale Healthcare Center , a member of the CommuniCare Family of Companies, is currently recruiting for an Admissions Assistant to join our team.

Full Time Day Shift Position Available

PURPOSE/BELIEF STATEMENT:

The position of Admissions Assistant is responsible for the coordination of admissions into the center and for assuring that all required paperwork is completed prior to day of admission. While focusing on supervising the delivery of quality care, the position must also manage the resources within their control and assist others in managing resources.

JOB DUTIES & RESPONSIBILITIES

• Give tours of the center.

• Handle all daily admission calls to the center.

• Follow up on inquiries made after hours.

• Follow up on all referrals daily to check current status.

• Follow up on admissions concerns from residents, family, and staff.

• Complete referral tracking worksheets.

• Take pictures for possible admission.

• Maintain a waiting list.

• Review all fax referrals and send out to Review Team.

• Contact families and social workers when a bed becomes available.

• Send out bed availability sheets to referral sources.

• Coordinate hospital/home visits.

• Ascertain financial status (Private, Medicaid, Medicare).

• Meet the Director of Nursing to obtain approval for admission. Provide Executive Director with injuries that are rejected.

• If Medicaid – assure approval prior to admission

• If Medicare – notify Review Team for approval (if applicable).

• If Worker’s Compensation or insurance claim – obtain approval prior to admission.

• Notify staff of new admissions via am census meeting and on communication forms.

• Perform all admissions processes.

• Perform all census procedures

• Perform all discharge procedures.

• Maintain up-to-date knowledge of the financial aspects of nursing operations and provide accurate documentation of all services in order to assure accurate reimbursement from all payor sources.

• Manage the resources available in the role of admissions coordinator while ensuring that needed resources are available and that quality care is delivered to all residents.

• Maintain and work within established departmental, center, and corporate policies and procedures, objectives, quality improvement program, and safety, environmental, and infection control standards.

• Promptly report any suspected resident abuse, neglect or misappropriation to the DON.

• Participate in and provide scheduled training, educational classes, and orientation programs to maintain licensure of self and certification of team members and enhance quality of care.

• Perform other related activities as assigned or requested.

• Act as back up to marketing director.

QUALIFICATIONS, KNOWLEDGE/SKILLS & ABILITIES

• High School Diploma required

• 3-5 years of professional experience, preferably in a long term care environment.

• Prior supervisory experience and management training.

• Must be knowledgeable of Medicare and Medicaid requirements and procedures, as well as laws, regulations, and
  guidelines that pertain to long-term care.

• Must have the ability to make independent decisions when circumstances warrant such action.

• Must be able to deal tactfully with team members, other staff, residents, family members, visitors, government
  agencies, and the general public.

• Must be able to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures, etc. that are necessary for providing quality care.

• Must be willing to seek out new methods and principles and be willing to incorporate them into existing nursing practices.

• Must possess basic computer literacy skills

Benefits

As a CommuniCare employee you will enjoy competitive wages and PTO plans. We offer full time employees a menu of benefit options from life and disability plans to medical, dental, and vision coverage from quality benefit carriers. We also offer 401(k) with employer match and Flexible Spending Accounts.

About Us

A family-owned company, we have grown to become one of the nation’s largest providers of post-acute care, which includes skilled nursing rehabilitation centers, long-term care centers, assisted living communities, independent rehabilitation centers, and long-term acute care hospitals (LTACH). Since 1984, we have provided superior, comprehensive management services for the development and management of adult living communities. We have a single job description at CommuniCare, “to reach out with our hearts and touch the hearts of others.” Through this effort we create “Caring Communities” where staff, residents, clients, and family members care for and about one another.