Admissions Assistant

CSP NOVA LLC; Herndon (VA); On-site; USD 30,000 - 36,000; Part time

Job summary

Dulles Health & Rehab Center in Herndon, VA is seeking an Admissions/Social Services Assistant for weekend shifts to support the Director of Admissions with census development and referral outreach.

The role processes admissions, coordinates tours, maintains occupancy data, and assists with pre-admission review and community outreach while upholding center policies.

Strong communication, organization, and Microsoft Office proficiency are required; previous long-term care experience is a plus.

Qualifications

• High School education and healthcare experience required
• Long-term care experience preferred
• Public relations and/or sales promotion experience
• Proficient in Microsoft Office (Word, Excel, Adobe)
• Excellent interpersonal verbal and written communication skills
• Must be able to work in a fast-paced environment
• Ability to handle confidential information with sensitivity
• Understanding that this position may require overtime
• Flexible, detail-oriented, able to multi-task and meet deadlines

Responsibilities

• Understand and implement admission standards, policies and procedures
• Assist with census data collection and daily information processing
• Coordinate admissions with tours and interviews
• Maintain occupancy tracking and bed holds
• Develop relationships with referral sources and community partners
• Assist in community outreach and health talks
• Communicate admissions needs to staff and manage documentation
• Ensure admission processes meet federal/state/company guidelines
• Conduct facility tours for prospective residents and families

Skills

Interpersonal communication

Microsoft Office

Multi-tasking

Detail-oriented

Fast-paced

Education

High School Education

Tools

Word

Excel

Adobe

Job description

Job DetailsJob Location: Dulles Health & Rehab Center - HERNDON, VA 20171Position Type: Part TimeSalary Range: $22.00 - $26.00 HourlyJob Shift: DayAdmissions Assistant-Weekend position only

The Admissions/Social Services Assistant is responsible for providing assistance to the Director of Admissions for networking, advertising, developing targets for future referral sources for census development as well as the admission process at the center and for assisting the Director of Social Services as needed.

ESSENTIAL FUNCTIONS:

• 1. Understanding and implementation of standards, policies and procedures for the admission process.
• 2. Assist with and/or administer and process all daily information for the census.
• 3. Work as a team player with the pre-admission review process.
• 4. Collect information and funds in securing admissions and bed holds.
• 5. Manage multiple assignments in highly pressured situations, meet tight deadlines and schedules.
• 6. Formulate professional relationships with referral sources and health care partners in the community
• 7. Conduct and develop telephone etiquette, tours and interviews with backup staff, assist in on-site hospital visits as needed.
• 8. Review hospital referral information and make decisions on admission based on center policy
• 9. Assist with the Director as applicable with maintaining census development by tracking status of occupancy and targeting census mix.
• 10. Assist the Director with Admission/Services Barrier Surveys and report findings to the Director of Admissions and Administrator.
• 11. Ability to coordinate admissions by researching inquiries and conducting center tours.
• 12. Assist in collecting all data to be processed and finalized during the admission process and to pursue admission closings, complete facility admission agreement documents
• 13. Notify all staff of scheduled admissions, LOA, bed hold and discharges, update computer systems to reflect changes
• 14. Ability to design and implement an admission process which meets the federal, state and company guidelines, including completion of all requireddocumentation, family and/or resident interviews, communication with referred agencies, Administrator, Director of Nursing and/or Assistant Director of Nursing regarding the feasibility of admissions and appropriate placement.
• 15. Conduct tours of the facility to prospective resident and their families.
• 16. Ability to assist in managing department budget, ensuring availability of needed equipment and supplies.
• 17. Attend weekly Department Head meetings as assigned and/or in the absence of the Director and carry out all decisions and plans made.
• 18. Attend all required in-services.
• 19. Assist in community outreach and planning of Health Talk presentations
• 20. Use of PCC CRM Module and referral systems
• 21. Assists Director of Social Services, as needed.
• 22. Promote and demonstrate a culture of Service Excellence.
• 23. Perform other duties as assigned.

QualificationsQUALIFICATIONS:

• 1. High School Education and Health Care experience required
• 2. Experience working in a long-term care setting preferred.
• 3. Demonstrated experience working in public relations and/or sales promotion.
• 4. Proficient in Microsoft Office, including Work, Excel, and Adobe.
• 5. Excellent interpersonal verbal and written communication skills.
• 6. Must be able to work in a fast-paced environment.
• 7. Ability to handle confidential information with great sensitivity.
• 8. Understanding that this position may require overtime.
• 9. Must be flexible, detail-orientation, ability to multi-task, meet deadlines and be able to make effective decisions and work as part of a service excellence team.

PHYSICAL REQUIREMENTS:

• 1. Ability to walk, stand or sit for extended periods of time.
• 2. Ability to kneel, crawl, reach, and grasp
• 3. Ability to pull up to 20 lbs.
• 4. Ability to push up to 50 lbs.
• 5. Ability to lift up to 50 lbs.