Admissions Administrative Assistant

Stony Brook University; Stony Brook (NY); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Admissions Administrative Assistant to provide essential support within a vital department. This temporary position requires excellent communication and organizational skills to assist with daily operations, manage inquiries, and prepare necessary documentation. Join a dynamic team at a skilled nursing facility dedicated to serving veterans and their families. This role offers the opportunity to make a meaningful impact while gaining valuable experience in a healthcare setting. If you thrive in a fast-paced environment and are passionate about supporting others, this position is perfect for you.

Qualifications

• Bachelor's degree with 2 years of healthcare experience required.
• Proficiency in PC software including Excel and Word is essential.

Responsibilities

• Assist Admissions team with daily operations and inquiries.
• Prepare and verify paperwork for new admissions.
• Monitor electronic admissions waiting list.

Skills

Communication Skills

Organizational Skills

PC Software Proficiency (Excel, Word)

Education

Bachelor's Degree

Tools

Computerized Systems

Job description

Job Description - Admissions Administrative Assistant (2501698)

Admissions Administrative Assistant

This is a temporary position, not expected to last longer than 3 months.

Position Summary:

At the Long Island State Veterans Home, an Administrative Assistant provides vital administrative support to the Admissions Department. The ideal candidate must collaborate effectively with the department and demonstrate excellent communication and organizational skills.

Duties may include but are not limited to:

• Assist the Admissions team with daily operations.
• Help potential applicants and families with admission inquiries.
• Prepare and verify paperwork for new admissions.
• Monitor and maintain the electronic admissions waiting list.
• Coordinate with hospitals and discharge planners using computerized systems.
• Communicate regularly with families and applicants about admission status.
• Act as a liaison among Admissions staff, the disciplinary team, and families.
• Schedule appointments and facility tours.
• Provide general administrative support, including correspondence, report preparation, and disposition of PRI’s.
• Perform other duties or projects as assigned.

Required Qualifications:

Bachelor's degree with 2 years of healthcare experience. Proficiency in PC software including Excel and Word. Experience in a skilled nursing home setting is preferred.

Working Conditions:

May involve exposure to infectious diseases, blood, body fluids, and other hazards. May require handling emergency and crisis situations, irregular hours, and managing multiple inquiries under pressure.

Application Requirements:

Include your resume/CV and cover letter with your online application.

Posting Details:

This position remains open until filled, with a maximum posting period of 90 days. Initial review of applications will occur two weeks after posting. For full consideration, submit your application before this review date.

Additional Notes:

The Long Island State Veterans Home is tobacco-free. Respiratory protection may be required, which could restrict facial hair.

This is an essential position, requiring employees to report to work during emergencies. The facility operates 24/7, and shifts may vary.

Pre-employment Requirements:

• Pre-employment physical and medical clearance.
• Reference checks with at least three professional references.
• Meet regulatory screening requirements.
• Provide copies of relevant licenses or certificates.

Failure to meet these requirements may delay employment or revoke an offer.

The Long Island State Veterans Home, located on the Stony Brook University campus, is a 350-bed skilled nursing facility serving honorably discharged Veterans and their families. We value diversity and an inclusive environment. Qualified applicants will be considered regardless of race, color, religion, sex, sexual orientation, gender identity, age, disability, veteran status, or other protected classes.

If you need a disability accommodation, contact the University Office of Equity and Access at [phone].

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Job Number:

2501698

Official Title:

TH Staff Assistant II

Job Field:

Administrative & Professional (non-Clinical)

Location:

Long Island State Veterans Home, Admissions Department

Schedule:

Full-time, Day Shift, 8:30 am - 5:00 pm, Pass Days: Saturday and Sunday

Posting Dates:

Start: May 1, 2025; End: May 16, 2025, 3:59 AM

Salary:

Commensurate with experience, Grade: SL1

SBU Area: Long Island State Veterans Home