Senior Executive Assistant - Amgen Ohio

Amgen; New Albany (OH); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Total Rewards Plan

Competitive benefits

Job summary

Amgen in Ohio is seeking a Senior Executive Assistant to proactively manage the executive calendar, coordinate domestic and international travel, and prepare briefing materials for daily meetings. You will liaise across Amgen, support the VP’s engagement plan, and handle complex logistics for global events.

The role requires strong multi-calendar management, excellent written and verbal communication, and the ability to collaborate with cross-functional teams.

Qualifications

• Associate degree and 4 years of senior administrative experience OR
• High school diploma/GED and 6 years of senior administrative experience
• 4+ years of Administrative Assistant experience supporting large teams at different levels and in different geographic locations including remote workers
• Experience handling multiple calendars including coordination across multiple time zones
• Excellent written, verbal, and presentation skills in communicating key business and operational information
• Outstanding organizational, time management, project management and communication skills
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues
• Expert knowledge of computer software including SAP, Miro, Microsoft Office (Word, PowerPoint, Excel, Teams), Cisco WebEx and Smartsheet

Responsibilities

• Proactively manage the executive's calendar and represent the VP at forums
• Act as liaison between groups under the executive and across Amgen
• Prepare briefing documents in advance of daily meetings
• Organize and lead global meetings using WebEx, Teams and Telepresence
• Coordinate travel arrangements and process expense reports
• Review and prioritize communications
• Coordinate complex meetings and confidential logistics
• Direct calendar management with senior staff
• Manage invoices/POs through SAP
• Draft and distribute communications to Executives
• Continuously improve administrative services

Skills

Calendar management

Verbal communication

Presentation skills

Cross-functional collaboration

Project management

Education

Associate degree + 4 years experience

High school diploma/GED + 6 years experience

Tools

SAP

Miro

Microsoft Office

Cisco WebEx

Smartsheet

Job description

Career Category

Administrative

Job Description

Join Amgen's Mission of Serving Patients

At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do.

Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. With our focus on four therapeutic areas -Oncology, Inflammation, General Medicine, and Rare Disease- we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Executive Assistant - Amgen Ohio

What you will do

• Proactively handle the executive's calendar with a focus on efficient time utilization and time conflict management, ensuring that VP is appropriately represented at all forums
• Act as a liaison between groups under the responsibility of the executive and across Amgen
• Prepare the VP with pre-read and briefing documents in advance of daily meetings
• Organize arrangements for and execute key tasks to efficiently lead a variety of global business meetings utilizing WebEx, Microsoft Teams and Telepresence technologies
• Schedule, coordinate and supervise events reflected on VP's engagement plan, including All Staff meetings and special events
• Coordinate domestic and international travel arrangements amidst dynamic business requirements and prepare and process expense reports
• Review, prioritize and flag high priority communications (emails and documentation)
• Coordinate more sophisticated services (i.e., large complex meeting logistics, confidentiality agreements, scientific and medical conference logistics, corporate event planning bi-monthly, quarterly or annually)
• Direct calendar management for the executive including coordination with senior staff such as the HR Site Head, Corporate Affairs Lead and Chief of Staff
• Managing invoice/POs through SAP system
• Connect with Executives (draft, format and distribute communications)
• Arrange domestic and international travel arrangements to include timely preparation and processing of expense reports
• Continuously improve the administrative services including proposed process improvement

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The executive administrative professional we seek is a dynamic individual with these qualifications.

Basic Qualifications

• Associate degree and 4 years of senior administrative experience OR
• High school diploma/GED and 6 years of senior administrative experience

Preferred Qualifications

• 4+ years of Administrative Assistant experience supporting large teams at different levels and in different geographic locations including remote workers
• Experience handling multiple calendars including coordination across multiple time zones
• Ability to collaborate closely with cross-functional team members and effectively connect with internal and external business partners
• Excellent written, verbal, and presentation skills in communicating key business and operational information including speaking in front of medium to large groups
• Outstanding organizational, time management, project management and communication skills
• Ability to run multiple tasks, prioritize and meet deadlines
• Absolute discretion and confidentiality, as well as judgment, creativity, flexibility, and initiative in resolving issues
• Expert knowledge of computer software including SAP, Miro, Microsoft Office (Word, PowerPoint, Excel, Teams), Cisco WebEx and Smartsheet

What you can expect from us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture, we'll support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to, relevant skills, experience, and qualifications.

In addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, f