Adminstrative & Condominium Compliance

Venture Out at Panama City Beach, Inc.; Panama City Beach (FL); On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

401K

Job summary

Venture Out at Panama City Beach, Inc. seeks an Administrative & Condominium Compliance professional to support the General Manager, Assistant GM, and Facilities Manager. Experience with COAs, HOAs, or planned communities is preferred.

You will handle owner/guest inquiries, prepare meeting materials, and manage communications and records with precision in a high-volume environment.

Qualifications

• 3-5 years as an Administrative Assistant or equivalent support role.
• Outstanding interpersonal communication skills.

Responsibilities

• Assist management with telephone and in-person customer support for owners and guests.
• Prepare meeting notices, agendas, and post materials; assist with scheduling.
• Prepare, mail/email, and file membership communications and correspondence.
• Maintain owner and association administrative files and records.
• Support research for reports.
• Assist with vendor contracts and RFPs.
• Assist with association rules violation and fining processes.
• Develop and maintain SOPs and Administrative Rules.
• Provide administrative support for projects and building applications.
• Maintain calendars and event schedules for association activities.

Skills

Interpersonal communication

Organizational skills

Prior administrative experience

Customer support

Education

High School Diploma or GED

Associates degree preferable

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

File management / organization

Job description

Title: Administrative & Condominium Compliance

Status: Full Time Hourly Employee

Hours: 40 hours per week

Rate of Pay: Based on experience

Benefits: Medical / Dental / Vision / Life Insurance/401K

Reports To: General Manager

Performance Review: Initially at 3 months and thereafter Annually

POSITION SUMMARY:

Performs a wide variety of tasks to assist the General Manager, Assistant General Manager, and Facilities Manager with the administration of all Venture Out activities. Experience with COA's, HOA's or planned communities preferred.

Duties and Responsibilities:

• Assist management with telephone and in-person customer support for owners and guests.
• Provide management with support for Association meetings. Tasks include assisting with preparation of meeting notices and agendas, posting meeting materials, and scheduling meetings.
• Assist management with preparation, mailing/emailing, and filing of membership communications and correspondence.
• Assist management with maintenance of owner and association administrative files and records.
• Assist management with research needed for reports.
• Assist management with requests for proposals, bid packages and contract development.
• Assist management with Association rules violation and fining processes/procedures.
• Assist management with preparation, maintenance, and publication of Standard Operating Procedures (SOP) and Administrative Rules and Regulations.
• Provide administrative support for vendor contracts.
• Assist management with reserved boat storage application processes and coordination.
• Provide management with administrative support and activities as assigned.
• High school diploma or GED equivalent
• Associate degree preferred or work-experience equivalent
• High level of personal proficiency with Microsoft Manager (file structure and organization), Microsoft Office Outlook, Word, and Excel
• High level of personal proficiency with the use of email, text, and phone technology.
• Strong organizational skills with ability to prioritize tasks, meet deadlines, and remain flexible with changing priorities
• Capable and willing to operate in a high tempo environment.

Maintain files, lists, meeting schedules, and event calendars for Association activities.

Become proficient with Association administrative applications and procedures.

Identify lot appearance non-compliance, initiate letters of compliance, follow-up and track compliance pursuant to FL Statute 718 fining process.

Assist management with administrative support for Association projects.

Assist management with building application processes and coordination.

Education, Skills and Experience Requirements:

3-5 years as an Administrative Assistant or equivalent support role

Outstanding interpersonal communication skills