Administrator on Duty (AOD) - Community Services

Vanderheyden Hall Inc.; New York (NY); On-site; USD 60,000 - 95,000; Full time

Job summary

Vanderheyden Hall Inc. is seeking a supervisory professional to oversee program standards, safety, and staff assignments within a trauma-informed framework.

The role emphasizes compliance with OCFS, OPWDD, CSE, and HIPAA, while coordinating with activities and recreation to enrich daily schedules. The ideal candidate holds a related bachelor’s degree (or equivalent supervisory experience) and can manage time, communicate effectively, and solve problems in a fast-paced environment.

Qualifications

• High school diploma or equivalent.
• Bachelor’s Degree in a related field or a minimum of two years’ experience in a supervisory role.
• Ability to manage time and workload effectively.
• Problem-solving skills.
• Ability to communicate effectively, orally and in writing.
• An equivalent combination of education, experience, knowledge, skills, abilities.

Responsibilities

• Monitor, maintain, and utilize sound working knowledge of program standards (OCFS, OPWDD, CSE, HIPAA).
• Recognize, evaluate, and develop responses to divisional needs.
• Maintain the safety, security, and behavioral management of the division and empower staff per Agency Policy.
• Ensure staffing standards adhere to regulatory standards.
• Assign and reassign staff according to unit needs.
• Notify VP of Quality Assurance of abuse allegations.
• Ensure policies are followed.
• Assist Activities Coordinator and Recreation to include activities in daily schedules.
• Conduct briefings and remain on duty until relieved.
• Complete end-of-month paperwork and route accordingly.
• Assure quarterly fire drills are conducted within units.
• Ensure understanding of union contracts.
• Other duties may be assigned as needed.

Skills

Time management

Problem-solving

Effective communication

Education-Experience combo

Education

Bachelor’s Degree in a related field

Minimum 2 years supervisory experience

Job description

Primary Duties & Essential Functions:

• Monitor, maintain, and utilize sound working knowledge of all program standards (OCFS, OPWDD, CSE, and HIPAA).
• Recognize, evaluate, and develop responses to divisional needs.
• Maintain the safety, security, and behavioral management of the division and is empowered to make decisions according to Agency Policy.
• Ensure staffing standards are in adherence to regulatory standards.
• Assign and reassign staff according to the individual needs of the units.
• Ensure that the Vice President of Quality Assurance is notified of allegations of abuse.
• Ensure operational policies are followed and adhered to.
• Assist Activities Coordinator and the Recreation department to ensure daily schedules incorporate recreational and community activities.
• Conduct briefings without going and incoming Administrator on Duty. Remain on duty until properly relieved.
• Complete all end-of-the-month paperwork and route accordingly.
• Assure that quarterly fire drills are conducted within the units.
• Ensure that union contractual agreements are understood and maintained.
• As this list of duties and responsibilities is not intended to be all-inclusive, other tasks and responsibilities may be assigned from time to time as business needs require.

Required Education, Knowledge and Skills:

• High school diploma or equivalent.
• Bachelor’s Degree in a related field or a minimum of two years’ experience in a supervisory role.
• Ability to manage time and workload effectively.
• Problem-solving skills.
• Ability to communicate effectively, orally and in writing.
• An equivalent combination of education, experience, knowledge, skills, abilities.

Abilities and Working Conditions:

• Must be able to lift 25 pounds.
• Must be able to stand or run for moderate periods of time.
• Must have a valid NYS driver’s license with clean MVR.
• Must be able to perform restraints and maintain TCI certification.
• Willingness to respond to the needs of a culturally diverse population.

Vanderheyden is committed to the National Sanctuary Model - a blueprint for clinical and organizational change which, at its core, promotes safety and recovery from adversity through the active creation of a trauma-informed community. The Sanctuary Model's focus is not only on the people who seek services, but equally on the people and systems that provide those services.

Vanderheyden, as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of gender, race or ethnicity, color, national origin, religion, age, disability, military or marital status, sexual orientation, gender identity or expression, prior arrest or conviction record or any other category protected by applicable federal, state or local laws.