Administrative Assistant - CFTSS

Vanderheyden, Inc.; City of Troy (NY); On-site; USD 28,000 - 33,000; Full time

Job summary

Vanderheyden, Inc. seeks an Administrative Support Specialist to assist the Director of CFTSS/CMHRS, coordinating secretarial tasks and providing essential office support in a 20-hour work week in New York.

Responsibilities include admissions processing, referrals screening, data entry in AWARDS, and reports generation. Must have a high school diploma, prior supervisory experience, and solid MS Word/Excel skills.

Qualifications

• High School diploma. Preference for further education in secretarial sciences.
• Previous supervisory experience in an office environment.
• Intermediate skills in Microsoft Word and Excel.

Responsibilities

• Assist the Director of CFTSS/CMHRS in processing admissions and discharges.
• Screen referrals to ensure they meet minimum criteria for admission into the CFTSS program; enter referrals and demographic/medical information into AWARDS; run initial Medicaid eligibility; schedule service intakes with families; perform other office duties as requested.
• Run reports in AWARDS with program information.
• Oversee treatment plan review schedule, intake forms, and annual consents for services.
• Organize materials in preparation for meetings and conferences.

Skills

Secretarial duties

Supervisory experience

Attention to detail

Education

High School diploma

Tools

AWARDS

Windows

Access

Excel

Word

WordPerfect

Microsoft Office

Job description

Position Summary

Provide support to the Director of CFTSS/CMHRS, coordinating secretarial and administrative support.

Primary Duties & Essential Functions

• Assists the Director of CFTSS/CMHRS in processing admissions and discharges in the CFTSS program.
• Responsible for secretarial duties including screening referrals to ensure they meet minimum criteria for admission into the CFTSS program, entering referrals and referral information (i.e., demographic information, medical necessity) into AWARDS, running initial Medicaid eligibility, scheduling service intakes with families, and other office duties as requested.
• Run reports in AWARDS with program information.
• Oversees treatment plan review schedule, receipt of one-time medical necessity form, and annual consents for services.
• Organizes materials in preparation for meetings and conferences.
• Manages multiple tasks and brings these to successful conclusion. Shifts priorities as needed.
• Maintains information and documents in a confidential manner.
• Prioritizes daily correspondence.
• Responsible for receiving incoming telephone calls to the office and directing them as needed.
• Proficiency in the use of Windows, Access, Excel, Microsoft Office, and word processing programs including: Word, Word Perfect. Conscientious about details.
• Seeks to improve skills by further education, self-development, practicing growth, and Provides accurate and timely services with respect and professionalism.
• Completes assignments as required with established parameters. Ability to be self- directed and a self-starter.
• Provides support to the CFTSS program and practices open communication and social responsibility.

Required Education, Knowledge, And Skills

• High School diploma. Preference for further education in secretarial sciences.
• Previous supervisory experience in an office environment.
• Intermediate skills in Microsoft Word and Excel.

Abilities And Working Conditions

• Must be available to work a 20-hour work week.
• Must be able to lift 25 pounds.
• Must have a valid NYS driver's license with a clean MVR.
• Willingness to respond to the needs of a culturally diverse population. Ability to be seated and use computer equipment for several hours a day.

Pay

$20-$24 an hour

Vanderheyden is committed to the Sanctuary Model - a blueprint for clinical and organizational change which, at its core, promotes safety and recovery from adversity through the active creation of a trauma-informed community. The Sanctuary Model's focus is not only on the people who seek services, but equally on the people and systems that provide those services.

Vanderheyden Hall Inc., as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of gender, race or ethnicity, color, national origin, religion, age, disability, military or marital status, sexual orientation, gender identity or expression, prior arrest or conviction record or any other category protected by applicable federal, state or local laws.