Administrative Assistant - CFTSS

Vanderheyden Hall Inc; City of Troy (NY); On-site; USD 25,000 - 36,000; Part time

Job summary

Vanderheyden Hall Inc. is seeking a part-time administrative assistant to support the Director of CFTSS/CMHRS.

The role involves processing admissions/discharges, screening referrals, data entry into AWARDS, and coordinating intakes with families, while maintaining confidentiality and professional conduct. The ideal candidate has a High School diploma with some secretarial education, and may have supervisory experience.

Qualifications

• High School diploma; preference for secretarial studies.
• Previous supervisory experience in an office environment.
• Intermediate skills in Microsoft Word and Excel.

Responsibilities

• Provide secretarial and administrative support to the Director of CFTSS/CMHRS.
• Screen referrals for admission criteria; enter referrals and demographic/medical information into AWARDS; check Medicaid eligibility and schedule intakes.
• Run program reports in AWARDS; manage treatment plan review schedules and consent forms.
• Organize materials for meetings, manage multiple tasks, and maintain confidential information.
• Handle inbound calls and direct inquiries; use Windows, Access, Excel and Microsoft Office proficiently.

Skills

Supervisory experience

Secretarial skills

Education

High School diploma

Associates or better

Tools

Microsoft Word

Microsoft Excel

Access

Windows

WordPerfect

Job description

Provide support to the Director of CFTSS/CMHRS, coordinating secretarial and administrative support.

Primary Duties & Essential Functions:

• Assists the Director of CFTSS/CMHRS in processing admissions and discharges in the CFTSS program.
• Responsible for secretarial duties including screening referrals to ensure they meet minimum criteria for admission into the CFTSS program, entering referrals and referral information (i.e., demographic information, medical necessity) into AWARDS, running initial Medicaid eligibility, scheduling service intakes with families, and other office duties as requested.
• Run reports in AWARDS with program information.
• Oversees treatment plan review schedule, receipt of one-time medical necessity form, and annual consents for services.
• Organizes materials in preparation for meetings and conferences.
• Manages multiple tasks and brings these to successful conclusion. Shifts priorities as needed.
• Maintains information and documents in a confidential manner.
• Responsible for receiving incoming telephone calls to the office and directing them as needed.
• Proficiency in the use of Windows, Access, Excel, Microsoft Office, and word processing programs including: Word, Word Perfect. Conscientious about details.
• Seeks to improve skills by further education, self-development, practicing growth, and Provides accurate and timely services with respect and professionalism.
• Completes assignments as required with established parameters. Ability to be self- directed and a self-starter.
• Provides support to the CFTSS program and practices open communication and social responsibility.

Required Education, Knowledge, and Skills:

• High School diploma. Preference for further education in secretarial sciences.
• Previous supervisory experience in an office environment.
• Intermediate skills in Microsoft Word and Excel.

Abilities and Working Conditions:

• Must be available to work a 20-hour work week.
• Must be able to lift 25 pounds.
• Must have a valid NYS driver's license with a clean MVR.
• Willingness to respond to the needs of a culturally diverse population. Ability to be seated and use computer equipment for several hours a day.

Vanderheyden is committed to the Sanctuary Model - a blueprint for clinical and organizational change which, at its core, promotes safety and recovery from adversity through the active creation of a trauma-informed community. The Sanctuary Model's focus is not only on the people who seek services, but equally on the people and systems that provide those services.

Vanderheyden Hall Inc., as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of gender, race or ethnicity, color, national origin, religion, age, disability, military or marital status, sexual orientation, gender identity or expression, prior arrest or conviction record or any other category protected by applicable federal, state or local laws.

Qualifications

Education

Required

High School or better.

Preferred

Associates or better.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.