Administrative Assistant - CFTSS

Vanderheyden Hall Inc.; New York (NY); On-site; USD 28,000 - 33,000; Full time

Job summary

Vanderheyden Hall Inc. is seeking an administrative support professional to aid the Director of CFTSS/CMHRS. The role focuses on admissions processing, screening referrals, AWARDS data entry, and generating program reports.

The position requires strong MS Word/Excel skills, attention to detail, and the ability to manage multiple tasks while maintaining confidentiality. A 20-hour work week is expected with competitive hourly compensation.

Qualifications

• High School diploma preferred; coursework in secretarial sciences is a plus.
• Supervisory experience in an office environment is preferred.
• Intermediate skills in Word and Excel are expected.

Responsibilities

• Assist the Director of CFTSS/CMHRS with admissions and discharges in the CFTSS program.
• Screen referrals to ensure minimum admission criteria and enter information into AWARDS.
• Run reports in AWARDS to extract program information.
• Manage treatment plan review schedules and consent forms for services.
• Organize materials for meetings and conferences; handle confidential information.
• Handle daily correspondence and incoming calls; direct inquiries as needed.

Skills

Administrative support

MS Word

MS Excel

Windows

Access

WordPerfect

Supervisory experience

Education

High School diploma

Secretarial sciences preferred

Tools

AWARDS

Job description

Position Summary

Provide support to the Director of CFTSS/CMHRS, coordinating secretarial and administrative support.

Primary Duties & Essential Functions

• Assists the Director of CFTSS/CMHRS in processing admissions and discharges in the CFTSS program.


• Responsible for secretarial duties including screening referrals to ensure they meet minimum criteria for admission into the CFTSS program, entering referrals and referral information (i.e., demographic information, medical necessity) into AWARDS, running initial Medicaid eligibility, scheduling service intakes with families, and other office duties as requested.


• Run reports in AWARDS with program information.


• Oversees treatment plan review schedule, receipt of one-time medical necessity form, and annual consents for services.


• Organizes materials in preparation for meetings and conferences.


• Manages multiple tasks and brings these to successful conclusion. Shifts priorities as needed.


• Maintains information and documents in a confidential manner.


• Prioritizes daily correspondence.


• Responsible for receiving incoming telephone calls to the office and directing them as needed.


• Proficiency in the use of Windows, Access, Excel, Microsoft Office, and word processing programs including: Word, Word Perfect. Conscientious about details.


• Seeks to improve skills by further education, self-development, practicing growth, and Provides accurate and timely services with respect and professionalism.


• Completes assignments as required with established parameters. Ability to be self- directed and a self-starter.


• Provides support to the CFTSS program and practices open communication and social responsibility.

Required Education, Knowledge, and Skills

• High School diploma. Preference for further education in secretarial sciences.


• Previous supervisory experience in an office environment.


• Intermediate skills in Microsoft Word and Excel.

Abilities and Working Conditions

• Must be available to work a 20-hour work week.


• Must be able to lift 25 pounds.


• Must have a valid NYS driver's license with a clean MVR.


• Willingness to respond to the needs of a culturally diverse population. Ability to be seated and use computer equipment for several hours a day.

Pay

$20-$24 an hour

Vanderheyden is committed to the Sanctuary Model - a blueprint for clinical and organizational change which, at its core, promotes safety and recovery from adversity through the active creation of a trauma-informed community. The Sanctuary Model's focus is not only on the people who seek services, but equally on the people and systems that provide those services.

Vanderheyden Hall Inc., as an Equal Opportunity Employer, does not discriminate in its hiring or employment practices on the basis of gender, race or ethnicity, color, national origin, religion, age, disability, military or marital status, sexual orientation, gender identity or expression, prior arrest or conviction record or any other category protected by applicable federal, state or local laws.