Administrator, Office

Simon Property Group; Miami (FL); Hybrid; USD 48,000 - 64,000; Full time

Job summary

Simon Property Group seeks an Office Administrator in Miami, FL to support the center management office. The role requires handling AP/AR, leasing coordination, and payroll processing while maintaining strong administrative workflows across departments.

You will work with the General Manager to prioritize tasks, manage budgets, and ensure efficient operations in a fast-paced environment at Dadeland Mall.

Qualifications

• 3–5 years of administrative office experience in a fast-paced environment.
• Experience with Accounts Payable/Receivable and procurement card systems.

Responsibilities

• Provide administrative support to center management and staff, ensuring tasks are completed accurately and on time.
• Handle Accounts Payable and Accounts Receivable, procurement card, and petty cash processes; assist budgeting/forecasting cycles.
• Coordinate short-term leasing programs and manage lease administration in Salesforce, including rent, tenant sales, and insurance documents.
• Administer Fleet Management activities: PIN maintenance, reconciliations, vehicle maintenance forms.
• Prepare and maintain documents for Capital and Operational service agreements; track DocuSign agreements and related insurance documents.
• Perform general office tasks: ordering supplies, drafting reports, and updating company policies and procedures.
• Assist with hiring/training Administrative Assistant and/or Receptionist; participate in performance evaluations.
• Process weekly payroll for inhouse hourly employees and submit for Workday approval where applicable.

Skills

Accounts Payable

Accounts Receivable

Payroll processing

Customer service

Time management

Education

High school diploma or equivalent

Some college or professional school

Tools

Yardi

Salesforce

Workday

Job description

## Administrator, OfficeApply: Miami, FL: Full time: Posted Today: R14064**Job Location:**Dadeland Mall**Primary Purpose:**This position services as Office Manager within a center management office and is responsible to provide ongoing support to the center management staff, as determined, and as assigned by the General Manager. Many tasks require independent planning and prioritization and excellent time management skills. The Office Administrator must be able to evaluate alternatives, choose best practices and complete tasks in the most efficient manner.**Principal Responsibilities:**The successful candidate’s responsibilities will include, but not be limited to:* Provide administrative support and ensure administrative staff is supporting all departments and completing administrative projects as directed, correctly and in a timely manner* Responsible for Accounts Payable, Accounts Receivable, procurement card, and petty cash. Engaged with the budgeting and forecasting cycle at the center* Coordination and support of the short-term leasing program. Responsible for Lease agreement administration in Salesforce, obtaining & processing monthly rent, tenant sales, overage rent, certificates of insurance and all opening documents* Administration of the Fleet Management program including, PIN maintenance, receipt reconciliations, vehicle maintenance process and change forms* Create & Maintain documents for Capital and Operational service agreements. Track & Maintain DocuSign agreements & insurance documents* Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, draft documents, and reports for managements, and provide Management Team with updates of Company Policies and Procedures* If applicable-Support marketing events, promotions, sponsorships, collateral management, proof of performance & Gift card sales* If applicable-Assist with hiring and training of Administrative Assistant and/or Receptionist position(s) as well as contributing to their performance evaluation* If applicable-Process weekly payroll for inhouse hourly employees, required documents for new hires & submit for approval in WorkdayMINIMUM QUALIFICATIONS:* High school diploma or equivalent. Some college or professional school preferred* 3-5 years of administrative office experience (office management preferred) in a fast-paced environment* Supervisory and coaching skills with the ability to delegate tasks* Knowledge of administrative procedures, customer service principles and practices* Aptitude for understanding financial reports and extracting information* Accounts Payable and Receivable background using systems such as Yardi* Strong working knowledge of various computer software such as Microsoft Office, Salesforce, and Web based input software* Demonstrate effective conflict resolution and customer service skills for interaction with customers, tenants, and co-workers* Effective verbal and written communication* Strong organizational and interpersonal skills with attention to detail* Ability to prioritize, coordinate, multi-task and demonstrative initiative