ADMINISTRATOR II SUPERVISOR (Procurement and Compliance Manager)

State of Maryland; Bel Air, Northern (MD, KY); Hybrid; USD 70,000 - 95,000; Full time

Job summary

The State of Maryland, Harford County Health Department in Bel Air, MD, seeks a procurement and administrative compliance professional to manage procurement, contracts, grants, audits, and records. You will develop internal controls, monitor regulatory requirements, and advise leadership on risks and corrective actions.

You will supervise staff, coordinate with program leadership, fiscal staff, MDH, vendors, auditors, and other agencies to ensure timely approvals, reporting, and documentation.

Qualifications

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Five years of administrative staff or professional work.
• Notes: Substitutions may be made with college credits, degrees, or military service per policy.

Responsibilities

• Develop and maintain internal procedures and controls for procurement and compliance.
• Monitor procurement, contracts, grants, audits, records, policies and regulatory requirements.
• Advise the Director of Administration on compliance risks, deficiencies and corrective actions.
• Coordinate with program leadership, fiscal staff, MDH, vendors, contractors, grantors and auditors to ensure timely documentation and reporting.
• Supervise Administrative Officer III and other staff, set priorities, review work and provide guidance.

Skills

Administrative experience

Procurement knowledge

Compliance monitoring

Staff supervision

Education

High school diploma or GED

Job description

GRADE

STD0017

LOCATION OF POSITION

MDH, Harford County Health Department, Bel Air, MD

Main Purpose of Job

This position manages and coordinates procurement and administrative compliance activities for the local health department. The position develops and maintains internal procedures and controls; monitors procurement, contracts, grants, audits, records, policies, and regulatory requirements; and advises the Director of Administration regarding compliance risks, deficiencies, and recommended corrective actions. This position coordinates with program leadership, fiscal staff, the Maryland Department of Health, vendors, contractors, grantors, auditors, and other governmental entities to ensure required documentation, approvals, reporting, and follow-up actions are completed accurately and on time. This position supervises the Administrative Officer III and any other assigned professional or support staff by planning and assigning work, establishing priorities and deadlines, reviewing and approving work products, evaluating performance, providing guidance and training, and recommending appropriate personnel actions. This position operates under the general supervision of the Director of Administration and does not possess final procurement, contract-award, grant, or fiscal approval authority.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of administrative staff or professional work.

Notes

• 1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.
• 2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.
• 3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
• 4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

• Experience coordinating procurement and contract-compliance activities, including reviewing procurement requests, scopes of work, contract documents, renewals, and supporting documentation.
• Experience monitoring organizational compliance involving grants, audits, regulatory requirements, internal controls, and corrective-action plans.
• Experience supervising administrative or professional staff, including assigning and reviewing work, establishing priorities, providing training and guidance, and evaluating employee performance.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview).

Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

STATE OF MARYLAND BENEFITS

Reasons to Apply/Culture

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.