ADMINISTRATIVE OFFICER III

State of Maryland; Catonsville (MD); On-site; USD 42,000 - 64,000; Full time

Job summary

State of Maryland, MDH Behavioral Health Administration, Catonsville, MD, is seeking a detail-oriented administrative professional to write and review grant documents and track the flow of materials for funding awards.

The candidate should have strong organizational skills, be able to maintain logs, and assist in disseminating information to MDH staff. A high school diploma is required, with substitutions for higher education encouraged.

Qualifications

• Education: high school diploma or equivalent.
• Three years of administrative staff or professional work.
• Notes: college credits substitute, Bachelor's degree, or military staff experience allowed for experience.
• Experience drafting and reviewing grant-related documentation preferred.

Responsibilities

• Write and review grant documents for clarity.
• Monitor flow of required documents for awarding funds.
• Maintain logs and tracking systems for document location.
• Assist with traffic flow of required documents.
• Coordinate review and approval with MDH staff.

Skills

Grant documentation

Administrative support

Document tracking

Log management

Education

High school diploma

Bachelor's degree substitution possible

Tools

MS Office

Job description

GRADE

STD0015

LOCATION OF POSITION

MDH Behavioral Health Administration

Catonsville, MD 21228

MAIN PURPOSE OF JOB

The main purpose of this position is to write and review documents to ensure the clarity of intent and that they present as a professional product to assist the Grants Unit in the Behavioral Health Administration. This involves creating and monitoring the flow of required documents for awarding funds. This requires a proven ability and expertise in writing and editing skills. This position will also assist with the traffic flow of these required documents. This requires maintaining logs and other tracking systems to be able to identify the exact location of the myriad documents that are circulated for the review and approval by various MDH staff. This requires exceptional organizational skills to facilitate immediate and easy access to all documents. This position will control all documentation, and assist in disseminating the information.

MINIMUM QUALIFICATIONS

• Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
• Experience: Three years of administrative staff or professional work.
• Notes:
  • 1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience.
  • 2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.
  • 3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.��

DESIRED OR PREFERRED QUALIFICATIONS

The desired candidate should possess:

• Experience drafting and reviewing grant-related documentation.
• Experience organizing, maintaining logs, and using tracking systems.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the minimum (and selective) qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. Clearly indicate your college degree and major on your application, if applicable. For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). Complete applications must be submitted by the closing date. Information submitted after this date will not be added. Incorrect application forms will not be accepted. Resumes will not be accepted in lieu of a completed application. Candidates may remain on the certified eligible list for a period of at least one year. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

BENEFITS

STATE OF MARYLAND BENEFITS

Appropriate accommodations for individuals with disabilities are available upon request by calling: 410-767-1251 or MD TTY Relay Service 1-800-735-2258.

For questions regarding this recruitment, please contact the MDH Recruitment and Selection Division at 410-767-1251.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or [e-mail].

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As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.