Payroll Administrator

Applied Medical; Rancho Santa Margarita (CA); On-site; USD 27,552 - 34,440; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Education reimbursement

401(k) program

Job summary

A medical device company in California seeks a Payroll Administrator to manage payroll operations accurately and efficiently. Responsibilities include processing payroll transactions, maintaining records, and ensuring compliance with tax regulations. Ideal candidates will demonstrate strong analytical and computer skills, and effective communication. Preferred experience with SAP or UKG systems. The role offers competitive compensation ranging from $20 to $25 per hour and a comprehensive benefits package.

Qualifications

• Proficiency in Microsoft Office Suite for payroll documentation and reporting.
• Ability to review payroll data and identify discrepancies.
• Clarity in communication when responding to payroll inquiries.

Responsibilities

• Process payroll transactions including wages and deductions.
• Maintain payroll records and documentation.
• Monitor payroll data interfaces for accuracy.

Skills

Strong computer skills

Analytical skills

Clear communication

Organizational skills

Proficiency in English

Tools

SAP

UKG

Job description

Applied Medical is a new generation medical device company with a proven business model and commitment to innovation fueled by rapid business growth and expansion. Our company has been developing and manufacturing advanced surgical technologies for over 35 years and has earned a strong reputation for excellence in the healthcare field. Our unique business model, combined with our dedication to delivering the highest quality products, enables team members to contribute in a larger capacity than is possible in typical positions.

Position Description

The Payroll Administrator supports the accurate and timely processing of payroll for team members across Applied Medical. This role administers payroll operations, maintains payroll records, and ensures compliance with federal, state, and local tax regulations. The Payroll Administrator manages wage calculations, deductions, benefits administration, and payroll data integrity across systems such as enterprise resource planning and human capital management platforms. This role helps ensure payroll transactions are processed accurately, payroll inquiries are addressed efficiently, and team members are paid correctly and on schedule.

Key Responsibilities

• Process payroll transactions including wages, salaries, bonuses, deductions, and benefit withholdings to support accurate biweekly payroll processing.
• Maintain payroll records and payroll documentation in compliance with payroll regulations, company policies, and Applied Medical quality systems.
• Monitor payroll data interfaces between enterprise resource planning systems and human capital management platforms such as SAP and UKG/Workforce to ensure accurate data integration.
• Identify payroll discrepancies, investigate payroll errors, and reconcile payroll data to maintain accurate payroll reporting and payroll records.
• Input and maintain team member time off requests including vacation and sick leave to ensure accurate payroll calculations.
• Respond to payroll inquiries from team members, managers, and external agencies, including employment verification requests and payroll documentation requests.
• Collaborate with cross-functional teams including human resources, finance, and management to support payroll processes and ensure data accuracy.
• Stay informed of updates to payroll tax laws, payroll compliance requirements, and payroll regulations that impact payroll processing.

Success in This Role Looks Like

• Maintain accurate and timely payroll processing that ensures team members are paid correctly and on schedule.
• Identify payroll discrepancies quickly and resolve payroll data issues through careful analysis and reconciliation.
• Provide clear communication and reliable payroll support to team members, managers, and cross‑functional departments.
• Maintain compliance with payroll tax regulations, company policies, and Applied Medical quality system standards.
• Contribute to efficient payroll operations by maintaining accurate payroll records and supporting payroll reporting needs.

Position Requirements

• Demonstrate strong computer skills including proficiency with Microsoft Office Suite for payroll documentation and reporting.
• Apply strong analytical skills to review payroll data, identify discrepancies, and support payroll reconciliation.
• Communicate clearly and professionally when responding to payroll inquiries and collaborating with cross‑functional teams.
• Demonstrate strong organizational skills when managing payroll documentation, payroll records, and administrative tasks.
• Read, write, speak, and comprehend English to support payroll communication and documentation requirements.
• Maintain understanding of payroll processing fundamentals including wages, deductions, benefits administration, and payroll compliance.

Preferred

• Experience working with enterprise systems such as SAP or SAP enterprise resource planning software.
• Experience working with UKG payroll or human capital management systems such as SAP SuccessFactors and Workforce.
• Prior experience supporting payroll administration, payroll processing, or payroll operations in a business environment.
• Bilingual communication skills that support collaboration with diverse teams.

Benefits

• Competitive compensation range: $20–$25 per hour (California).
• Comprehensive benefits package.
• Training and mentorship opportunities.
• On‑campus wellness activities.
• Education reimbursement program.
• 401(k) program with discretionary employer match.
• Generous vacation accrual and paid holiday schedule.

Please note that the compensation range may be based on factors such as relevant education, qualifications, experience. The compensation range may be adjusted in the future, and special discretionary bonus or incentive compensation plans may apply.

Our total reward package reflects our commitment to team member growth and well‑being, as we invest in your development and offer a range of benefits designed to enhance your career and life.

Equal Opportunity Employer

Applied Medical is an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (including pregnancy, childbirth, breastfeeding and related medical conditions), or sexual orientation, or any other basis protected by federal, state or local laws in the locations where Applied Medical operates.