Administrator Coordinator

Children's Hospital Los Angeles (CHLA); Los Angeles (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Children's Hospital Los Angeles (CHLA) seeks an Administrative Coordinator for the Endocrinology Division. The role provides project coordination, meeting scheduling, document creation, and expense processing with discretion and independent judgment.

Responsibilities include coordinating programs, gathering department information, and supporting quality assurance and process improvements to advance educational, research, and clinical goals.

Qualifications

• 2+ years of administrative coordination experience in a healthcare setting.
• Database management experience is required.
• Bachelor's degree or equivalent experience.

Responsibilities

• Assist with document and presentation creation, meeting scheduling, and expense processing.
• Support department projects and gather/organize required information and reports.
• Support process improvement, quality assurance, and learner education programs.
• Coordinate administrative operations and communications among faculty, staff, trainees, and partners.
• Assist in operational initiatives to advance division educational, research, and clinical objectives.

Skills

Administrative coordination

Database management

Education

Bachelor's degree or relevant experience in lieu of degree

Job description

Schedule: Monday-Friday; 8:00am-4:30pm

Purpose Statement/Position Summary: The Administrative Coordinator is responsible for providing project coordination for a broad range of assignments specific to department and/or division needs. May perform administrative duties for the department using discretion, interpretation, critical thinking and independent judgment. Activities include assisting with document/presentation creation, meeting scheduling, invoice and expense processing, assisting in projects at direction of management. Responsible for gathering, organizing and maintaining required department information, documentation and reports. Will assist in process improvement and quality assurance programs. In support of the Endocrinology Division, the Administrative Coordinator manages administrative operations and educational programs, ensuring the effective coordination of departmental activities and learner support. This role oversees program administration, facilitates communication among faculty, staff, trainees, and other stakeholders, and supports operational initiatives that advance the division's educational, research, and clinical objectives.

Minimum Qualifications/Work Experience

• 2+ year's administrative coordination experience in healthcare environment.
• Database management experience required.

Preferred

• Office management experience.

Education/Licensure/Certification

Bachelor's degree or relevant experience in lieu of degree.