Administrator / Back Office Coordinator at BOPP Scandinavia AB

G. BOPP + CO. AG; Town of Sweden (NY); On-site; USD 33,120 - 49,680; Full time

Job summary

BOPP Scandinavia AB, based in Laholm, Sweden, seeks an Administrator/Back Office Coordinator to support sales, production and customers. You will manage the order flow from order to delivery, performing back-office tasks and liaising with internal and external stakeholders in a dynamic team.

You will play a central role in ensuring smooth internal processes and fast, accurate service to customers. The role collaborates closely with sales, production and suppliers in a technology-driven company

Qualifications

• Experience in administrative work, preferably in order processing, finance or logistics.
• Good system knowledge; experience with ERP systems such as SAP is an advantage.
• Ability to work in a structured and independent way.
• Strong command of Swedish and English.

Responsibilities

• Order processing and order follow-up.
• Preparing order confirmations and invoicing.
• Purchasing materials and supplier contact.
• Inventory control and stock updates.
• Booking transport and managing deliveries.
• Preparing proforma invoices and export documentation.
• Supporting the organization with general administrative tasks.

Skills

Administrative experience

Swedish & English proficiency

Tools

SAP ERP

Job description

Administrator / Back Office Coordinator at BOPP Scandinavia AB

Do you want to work in a varied role where you combine administration, structure, and customer-oriented tasks?
With us, you will take on a central role in the organization, supporting sales, production, and customers – in a company with strong technical expertise and a collaborative team spirit.

As an Administrator with us, you will work broadly across the order flow and daily business – from order to delivery. The role is varied and includes both classic back-office tasks and interaction with both internal and external stakeholders.

With us, you will be part of a close-knit and supportive team where we collaborate closely, share knowledge, and support each other in our daily work. The team is characterized by high competence, strong commitment, and a shared drive to deliver high-quality solutions.

About Us

BOPP Scandinavia AB, based in Laholm, Sweden, is part of the internationally active BOPP Group, headquartered in Switzerland. As a strong local partner in the Scandinavian market, we provide high-quality solutions in filtration, separation, and material handling for industries such as chemicals, food, pharmaceuticals, and process industries.

At our facility in Laholm, we develop tailor-made solutions and offer service production, including re-meshing of screen frames and stainless steel filters. Our work is defined by deep technical expertise, strong service commitment, and the ambition to be a leader in our specialized areas.

About the Role

You will play a key role in ensuring that our internal processes run smoothly and that our customers receive fast and accurate service. The work is carried out in close collaboration with sales, production, and suppliers.

Your main responsibilities

• Order processing and order follow-up
• Preparing order confirmations and invoicing
• Purchasing materials and supplier contact
• Inventory control and stock updates
• Booking transport and managing deliveries
• Preparing proforma invoices and export documentation
• Supporting the organization with general administrative tasks

The role involves multiple points of contact, both internally and externally, and requires that you thrive in a dynamic environment where you act as the central coordinator.

We Are Looking for Someone Who

Is structured and detail-oriented and enjoys an administrative role with multiple parallel tasks. You are self-driven, take responsibility, and have a service-minded and solution-oriented approach.

We would like you to have

• Experience in administrative work, preferably within order processing, finance, or logistics
• Good system skills (experience with ERP systems such as SAP is an advantage)
• Ability to work in a structured and independent way
• Good knowledge of Swedish and English

Meritorious

• Experience from a manufacturing environment or technical company
• Experience with export and transport documentation

We Offer

• A varied role with a high level of responsibility
• A central function in a smaller team where your contribution makes a difference
• Work in a technology-driven company with short decision-making paths
• Close collaboration with engaged colleagues

Additional Information

The position is based in Laholm, Sweden.

Application

If you have any questions about the position, please contact:
Maria Philipson – [e-mail]

Selection and interviews are conducted on an ongoing basis, and the position may be filled before the application deadline.