Administrator Assistant | Full-Time

RIVER OAKS OF MINNESOTA MGMT LLC; Watertown (MN); On-site; USD 75,000 - 95,000; Full time

Job summary

RIVER OAKS OF MINNESOTA MGMT LLC is seeking an Assistant Administrator to partner with the community Administrator in Watertown, MN, overseeing daily operations and ensuring exceptional resident care and regulatory compliance. You will lead department managers, support staffing, and coordinate with nursing and support services to drive quality outcomes.

The role emphasizes coaching, onboarding, scheduling, survey readiness, budgeting, and family communication, with licensure as an LALD

Qualifications

• Experience leading an assisted living or long-term care community.
• Knowledge of Minnesota assisted living regulations and licensing requirements.
• Strong leadership, communication, organizational, and problem-solving skills.
• Ability to coach and develop employees while promoting accountability.
• Experience managing multiple priorities in a fast-paced healthcare environment.
• Pass background studies and meet employment requirements.

Responsibilities

• Oversee daily operations of the assisted living community.
• Provide leadership, coaching, and support to department managers and staff.
• Assist with admissions, assessments, discharge planning, and family communication.
• Ensure regulatory compliance and licensing standards are met.
• Coordinate with nursing, dietary, maintenance, life enrichment, and other departments.
• Assist with budgeting, purchasing, occupancy initiatives, and performance.
• Respond to emergencies and ensure resident and staff safety.
• Serve as the Administrator's designee when appropriate.

Skills

Leadership

Communication

Organizational skills

Problem-solving

Coaching

Teamwork

Education

Minnesota Assisted Living Director license (LALD) preferred

Tools

Microsoft Office

Electronic Health Record systems

Job description

A DAY IN THE LIFE OF AN ASSISTANT ADMINISTRATORAs an Assistant Administrator, you will partner closely with the community Administrator to oversee the daily operations of an assisted living community. You'll serve as a key member of the leadership team, helping ensure exceptional resident care, employee engagement, regulatory compliance, and operational excellence.Your responsibilities include:Assisting with the day-to-day management and operation of the assisted living community.Providing leadership, coaching, and support to department managers, supervisors, and frontline employees.Helping recruit, interview, hire, onboard, train, and develop employees.Monitoring staffing needs and assisting with scheduling and workforce planning.Ensuring compliance with Minnesota assisted living regulations, licensing standards, company policies, and resident rights.Conducting employee investigations, incident reviews, and assisting with performance management and corrective action.Supporting quality assurance initiatives, audits, policy implementation, and survey readiness.Working collaboratively with nursing, social services, dietary, maintenance, housekeeping, and life enrichment departments to ensure exceptional resident outcomes.Assisting with admissions, resident assessments, discharge planning, and family communication.Monitoring documentation, incident reporting, medication systems, and operational processes for compliance and quality.Assisting with budgeting, purchasing, occupancy initiatives, and overall operational performance.Responding to emergencies and helping ensure the safety and well-being of residents and employees.Serving as the Administrator's designee when appropriate to ensure continuity of operations.Every day presents opportunities to mentor employees, solve challenges, improve systems, and positively impact the lives of residents and their families. Working alongside the Administrator, you'll play an essential role in creating a safe, compassionate, and successful community.Minnesota Assisted Living Director (LALD) license preferred or the ability to obtain licensure.Previous leadership or management experience in assisted living, long-term care, healthcare, or human services preferred.Knowledge of Minnesota assisted living regulations and licensing requirements is preferred.Strong leadership, communication, organizational, and problem-solving skills.Ability to coach and develop employees while fostering a culture of accountability and teamwork.Experience managing multiple priorities in a fast-paced healthcare environment.Proficiency with Microsoft Office and electronic health record systems is preferred.Must successfully pass all required background studies and meet applicable employment requirements.