Administrator - AH

Front Porch Communities & Services; Cupertino (CA); On-site; USD 47,086 - 55,104; Full time

Job summary

Front Porch Communities & Services is looking for an Administrator to efficiently manage Affordable Housing properties in Cupertino, California. This role involves overseeing community operations, supervising staff, and ensuring compliance with HUD regulations. Candidates should possess strong communication skills and knowledge of occupancy and financial software.

A Bachelor's degree is preferred, and the position includes a pay range of $34.18 to $40.00 per hour. Final candidates must complete a pre-employment physical and background check.

Qualifications

• Strong knowledge and demonstrated understanding of HUD operating and occupancy regulations.
• Ability to communicate effectively in a business environment.
• Experience with applications used by affordable housing communities.

Responsibilities

• Conducts general administration and maintenance requirements for the building.
• Supervises day-to-day operations and community employees.
• Manages occupancy functions including income certification and rent calculation.

Skills

Knowledge of HUD regulations

Effective communication

Understanding of HIPAA standards

Familiarity with RealPage/OneSite

Education

Bachelor's degree

Master's Degree in gerontology, business, or social services

Tools

Occupancy software

Financial software

Maintenance software

Job description

Sunny View - West-AH

Administrator - Affordable Housing

Pay Range: $ 34.18 - $40.00

Summary

The Administrator is responsible for the efficient and safe management of Affordable Housing residential property and community operations consistent with established standards and practices. This individual supervises several direct reports, and directs personnel and resources to ensure that the community is maintained in the best possible physical condition within the limits of the established budget.

Responsibilities

• Conducts general administration and maintenance requirements for the building and its community programs.
• Supervises day-to-day operations and community employees
• Directly supervises and leads the Administrative Assistant Resident Service Coordinator; Maintenance Janitor and other staff and volunteers as assigned.
• Ensures that all services meet established quality standards and federal and state regulations.
• Manages and oversees occupancy functions including income certification; rent calculation; rent and deposit collection; delinquency reports; waiting lists; and related functions in accordance with HUD and Fair Housing requirements.
• Trains, evaluates and counsels Affordable Housing community employees in accordance with established Human Resource policies and procedures.
• Human Resource functions include hiring and terminations of personnel in coordination with Property Supervisor, the Director of Operations and Human Resources.
• Develops positive working relationships with employees, residents, residents’ families, community service organizations, volunteers and Support Services staff.
• Develops maintenance work schedules; coordinates service work; oversees all preventative maintenance work.
• Submits accurate time and payroll records, accounts receivable and accounts payable documentation.
• Manages occupancy needs; markets available apartments in accordance with HUD Occupancy, and Fair Housing guidelines; working directly with maintenance to prepare units for occupancy.
• Develops and maintains positive working relationship with local HUD offices.
• Achieves score of Above Average or higher, on HUD Management and Occupancy reviews and 90 or above on REAC inspections.
• Other duties as necessary or assigned.

Knowledge, Skills, And Abilities

• Strong knowledge and demonstrated understanding of all HUD operating and occupancy regulations.
• Ability to communicate effectively in a business environment
• Understanding of and compliance with HIPAA standards of practice
• Experience and literacy with applications used by affordable housing communities, such as RealPage /OneSite.

Education And Other Qualifications

• Bachelor’s degree or equivalent experience. Master’s Degree in gerontology, business, or social services preferred.
• Demonstrated ability to use occupancy, financial and maintenance software programs being utilized by affordable housing communities.
• Must complete and pass a physical examination with tuberculosis (TB) screen prior to employment.
• Employment contingent upon fingerprint clearance from the Department of Justice.

Compensation Disclaimer: The actual compensation offered will depend on a wide range of factors including, but not limited to, the selected candidate’s knowledge, skills, experience, training, education, and licensure/certifications (as applicable).

Front Porch is an Equal Opportunity Employer. We support all aspects of diversity and provide equal employment opportunity to all employees and applicants without regard to race, color, religion, sex, marital status, national origin, age, sexual orientation, disability or status as a veteran in accordance with the applicable nondiscrimination laws. Final candidates must successfully complete a pre-employment physical, physical abilities test, drug screen and Department of Justice Criminal background clearance.