Administrator

Creative Food Ingredients; Town of Perry (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

Creative Food Ingredients is seeking a detail-oriented Administrative/Front Office Assistant to support our front office and customer service teams in New York. You will greet visitors, manage phones, handle mail, and ensure daily clerical tasks run smoothly.

The role requires 1-2 years in an office setting, strong communication skills, and proficiency with Microsoft Office. You will work with HR on reference checks and assist with lunch event planning as needed.

Qualifications

• 1-2 years of experience working in an office setting.
• Exceptional written and verbal communication skills, including telephone etiquette.
• Well organized, dedicated, reliable, and flexible.
• Must be self-motivated and able to work independently.
• Experience using Microsoft Office.
• Strong attention to detail aptitude.
• Confidentiality required.

Responsibilities

• Greet and manage lobby guests by directing and enforcing all GMP and Safety compliance policies for visitors, vendors, etc.
• Coordinate front-desk activities, including petty cash, distributing mail/packages, redirecting phone calls, and radio correspondence.
• Maintain updates for company documents, including phone list and plant maps.
• Ability to multi-task, prioritize and manage time effectively
• Provide support to the customer service team by managing recurring administrative tasks
• Assist Human Resources with applicant reference checks/verification of employment
• Assist in planning, coordinating, and managing employee lunch events
• Provide support to department managers and directors with special projects and other assigned tasks as needed.

Skills

Office administration

Customer service

Communication skills

Time management

Multitasking

MS Office

Tools

Microsoft Office

Job description

Position Overview: This role will provide dynamic cross-functional support for CFIs front office, performing a variety of administrative and clerical tasks as well as providing Customer Service support. Individual will own responsibility for maintaining all aspects of the daily front office operations.

Essential Job Functions

• Greet and manage lobby guests by directing and enforcing all GMP and Safety compliance policies for visitors, vendors, etc.
• Coordinate front-desk activities, including petty cash, distributing mail/packages, redirecting phone calls, and radio correspondence.
• Maintain updates for company documents, including phone list and plant maps.
• Ability to multi-task, prioritize and manage time effectively
• Provide support to the customer service team by managing recurring administrative tasks
• Assist Human Resources with applicant reference checks/verification of employment
• Assist in planning, coordinating, and managing employee lunch events
• Provide support to department managers and directors with special projects and other assigned tasks as needed.

Requirements

• 1-2 years of experience working in an office setting
• Exceptional written and verbal communication skills, including telephone etiquette
• Well organized, dedicated, reliable, and flexible
• Must be self-motivated and able to work independently
• Experience using Microsoft Office
• Strong attention to detail aptitude
• Confidentiality required