Administrator

Nnschools; Newport News (VA); Hybrid; USD 35,000 - 45,000; Full time

Job summary

Newport News Public Schools Transportation - Office in Newport News, Virginia seeks a detail‑oriented Secretary II to provide clerical support. The role handles field trip billing, payroll coordination, and maintains timekeeping systems while serving as the main contact for drivers and staff.

The position requires strong Microsoft Office skills, ability to handle confidential information, and experience with district software such as Edulog and MUNIS. Availability for varied shifts is expected.

Qualifications

• Must possess a high school diploma or GED.
• Knowledge of standard office practices, procedures and equipment; familiarity with Mainframe and Edulog a plus.
• Proficient in Microsoft Word, Excel and Access; strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise good judgment in interactions with staff and the public.
• Ability to organize, file records, and prioritize workload; strong organizational skills.

Responsibilities

• Provides clerical support for the Transportation Supervisor.
• Inputs completed field trip information into billing system.
• Works with payroll to ensure monthly/bi-monthly pay files are ready on due dates.
• Updates employee files in Time and Attendance software.
• Monitors radio net control station and relays information to drivers.
• Serves as contact for school bus drivers and assistants for routine inquiries.
• Familiarize with Edulog, Field Trip Manager, GPS, Issue Trak, Time & Attendance, and MUNIS.

Skills

Microsoft Word

Excel

Access

Verbal communication

Written communication

Discretion/confidentiality

Organization

Education

High school diploma or GED

Tools

Edulog

Field Trip Manager

GPS

Issue Trak

Time & Attendance

MUNIS

Mainframe

Job description

Secretary II- Transportation

Newport News Public Schools TRANSPORTATION - OFFICE - Newport News, Virginia Open in Google Maps

Job Details

Job ID: 5913913
Application Deadline: Sep 13, 2026 11:59 PM (Eastern Standard Time)
Posted: Today
Starting Date: Immediately

Job Description

Job Summary

Position is responsible for providing customer contact and clerical support, maintains billing information for department field trips and maintains department time keeping systems.

Essential Duties

• 1. Serves as direct clerical support for Transportation Supervisor.
• 2. Inputs completed field trip information into department Field Trip Management System for billing purposes.
• 3. Works with central payroll office in ensuring monthly and bi-monthly employee pay files are complete and ready for processing by established due dates.
• 4. Updates employee files in department Time and Attendance Software.
• 5. Monitors the radio net control station by receiving and relaying information to and from drivers.
• 6. Serves as central point of contact for school bus drivers and school bus assistants to address and direct general concerns and questions.
• 7. Become familiar with the usage of applicable department software to include Edulog, Field Trip Manager, GPS, Issue Trak, Time & Attendance and MUNIS.
• 8. Prepares statistical tables; correspondences, meeting notes, reports, bulletins, charts, questionnaires, requisitions, and other items as needed or requested.
• 9. Compiles information from various sources for records and reports.
• 10. Maintains a regular filing system and processes incoming and outgoing correspondence as instructed.
• 11. Handles incoming telephone calls and refers to other staff members when appropriate.
• 12. Inputs all complaints, concerns, and issues into the Issue Trak system.
• 13. Communicates with schools to assist with student bus concerns and other Transportation information requests.
• 14. Distributes all inter-departmental and postal correspondence to the appropriate person.
• 15. Inputs and files all Exception to School Board Policy forms for bus stop changes.
• 16. Creates and updates various forms used by Transportation.
• 17. Assist with quarterly department billing.
• 18. Must be available to work a variety of shifts.
• 19. Maintains a high level of confidentiality.
• 20. Models nondiscriminatory practices in all activities.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Minimum Qualifications (Knowledge, Skills, and/or Abilities Required)

Must possess a high school diploma or GED. Must possess knowledge of standard office practices, procedures and equipment; familiarity with Mainframe and Edulog a plus. Must be proficient in Microsoft Word, Excel and Access. Must possess excellent verbal and written communication skills and have ability to establish and maintain effective working relationships with employees and the public. Ability to maintain confidentiality and demonstrate good judgment, tact and courtesy in difficult situations and with communications to the public. Ability to organize and maintain clerical records and to prioritize workload. Must possess strong organizational skills.

To view the full job description, visit

https://sbo.nn.k12.va.us/hr/jobs/descriptions/SecretaryIITransportation.pdf

Position Type: Full-Time

Job Categories: Support Staff > Secretary

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources
• 12507 Warwick Blvd
• Newport News, Virginia 23606
• Phone: [phone]
• Email: [e-mail]