Office Associate II (12 Month)

Three Oaks Elementary School; Virginia Beach (VA); On-site; USD 32,000 - 44,000; Full time

Benefits offered by this job

Health insurance

Paid life insurance

Paid sick/annual leave

Tuition reimbursement

Professional development

Virginia Retirement System membership

Job summary

Virginia Beach City Public Schools is seeking a clerical support specialist to perform word processing, filing, and routine office tasks in a non-school-based setting. You will handle phones, mail, typing, and pamphlet production while coordinating with staff and external agencies.

The role requires a High School Diploma or GED and substantial clerical experience or related training. Benefits are provided, with an emphasis on reliable attendance and proper documentation.

Qualifications

• Thorough knowledge of business English and spelling.
• Ability to work with a wide variety of people courteously.
• Excellent knowledge of personal computers with word processing and spreadsheets.
• Ability to understand complex oral and written instructions.

Responsibilities

• Answer the telephone, take messages and distribute mail.
• Type correspondence and reports for staff and as needed.
• Compose routine correspondence.
• Update and design pamphlets.
• Type Curriculum and Program Guides.
• Order supplies and coordinate printing needs.
• Communicate with school staff, parents, and personnel from other departments or agencies.
• Perform related work as required.

Skills

Business English

Communication skills

PC proficiency

Word processing

Spreadsheet software

Instruction comprehension

Education

High School Diploma or GED

Advanced clerical training certificate/degree

Tools

Word processing software

Spreadsheet software

Job description

Office of Transportation and Fleet Management Services

Classified - Position - Clerical - Non School-Based

Job Number 3700273712

Start Date

Open Date 08/26/2026

Closing Date 09/18/2026

GENERAL RESPONSIBILITIES

The clerical support position utilizes various software programs, typing, filing and other tools to complete office assignments.

ESSENTIAL TASKS

• Answer the telephone, take messages and distribute mail.
• Type correspondence and reports for staff and as needed.
• Compose routine correspondence.
• Update and design pamphlets.
• Type Curriculum and Program Guides.
• Order supplies and coordinate printing needs.
• Communicate with school staff, parents, and personnel from other departments or agencies.
• Perform related work as required.

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of business English and spelling; ability to work well with a wide variety of people; ability to answer inquiries and assist the general public in a courteous manner; excellent knowledge and expertise in the operation of personal computers with word processing and spreadsheet applications; ability to understand complex oral and written instructions.

EDUCATION AND EXPERIENCE

Required:
High School Diploma or GED.
Considerable clerical experience or an advanced clerical training certificate/degree.

PHYSICAL REQUIREMENTS

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public using the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Frequent sitting, grasping, fingering, repetitive motion, and reaching. Occasional walking,standing, bending,stooping, balancing, and crouching. Ability to lift up to 20 pounds occasionally. Requires timely and regular adherence to established work schedules. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

SPECIAL REQUIREMENTS

Regular and reliable attendance is an essential function of this position.

Compensation will be based on job-related creditable years of full-time, verified work experience. The entry-level rate will be awarded at the time of hire. Upon the return of employment verification forms from the candidate's current and previous employers, the rate will be adjusted if creditable full-time experience is confirmed.

VBCPS offers a full range of benefits including health insurance, paid life insurance, paid sick/annual leave, tuition reimbursement, professional development and membership in the Virginia Retirement System.

All applicants, both internal and external, must attach a current detailed resume to your electronic application.

Virginia Beach City Public Schools does not discriminate on the basis of race, color, religion, national origin, sex, sexual orientation/gender identity, pregnancy, childbirth or related medical condition, disability, marital status, age, genetic information or veteran status in its programs and activities. (Reference: School Board Policies 2-33,4-4,4-6)

To seek resolution of grievances resulting from alleged discrimination or to report violations of these policies, please contact the Chief Human Resources Officer at [phone],2512 George Mason Drive, Municipal Center, Building 6, Virginia Beach, VA, 23456.

Alternative formats of this application which may include taped, Braille, or large print materials are available upon request for individuals with disabilities. Call or write the Department of Human Resources, Virginia Beach City Public Schools, 2512 George Mason Drive, P.O. Box 6038, Virginia Beach, VA 23456-0038. Telephone: [phone] (voice); [phone] (TDD) or email at: [e-mail].