Transportation Administrative Specialist

Nnschools

Newport News (VA)

Hybrid

USD 35,000 - 45,000

Full time

14 days+

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Job summary

Newport News Public Schools Transportation - Office in Newport News, Virginia seeks a detail‑oriented Secretary II to provide clerical support. The role handles field trip billing, payroll coordination, and maintains timekeeping systems while serving as the main contact for drivers and staff.

The position requires strong Microsoft Office skills, ability to handle confidential information, and experience with district software such as Edulog and MUNIS. Availability for varied shifts is expected.

Qualifications

Must possess a high school diploma or GED.
Knowledge of standard office practices, procedures and equipment; familiarity with Mainframe and Edulog a plus.
Proficient in Microsoft Word, Excel and Access; strong verbal and written communication skills.
Ability to maintain confidentiality and exercise good judgment in interactions with staff and the public.
Ability to organize, file records, and prioritize workload; strong organizational skills.

Responsibilities

Provides clerical support for the Transportation Supervisor.
Inputs completed field trip information into billing system.
Works with payroll to ensure monthly/bi-monthly pay files are ready on due dates.
Updates employee files in Time and Attendance software.
Monitors radio net control station and relays information to drivers.
Serves as contact for school bus drivers and assistants for routine inquiries.
Familiarize with Edulog, Field Trip Manager, GPS, Issue Trak, Time & Attendance, and MUNIS.