Administrator

Everon; Louisville (KY); On-site; USD 38,000 - 52,000; Full time

Job summary

Everon in Louisville, KY is seeking an organized Administrative Assistant to support district administration, payroll, fleet, EH&S, and reception. This role may assist with warehouse duties and requires accurate data handling and cross‑team coordination.

You will work with payroll managers, ensure prevailing wage compliance paperwork is complete, and manage daily reports. Proficiency in Microsoft Office and ERP systems, plus strong communication and detail orientation, are essential.

Qualifications

• Must be organized, detail oriented, and able to make good decisions.
• Excellent oral and written communication skills.
• Proficient in MS Office (Outlook, Word, Excel, PowerPoint).
• Experience with ERP systems preferred.

Responsibilities

• Coordinate payroll processing with district managers.
• Complete required documentation for prevailing wage compliance.
• Coordinate district Fleet and Mobility devices with national teams.
• Support EH&S policies at the district level.
• Provide backup administrative support including scheduling and reception.
• Ensure timely and accurate completion of team assignments.
• Submit necessary documentation to corporate offices.

Skills

Administrative duties

Microsoft Office

Data analysis

Education

High School Diploma or GED

Tools

ERP systems

Job description

Company Overview

At Everon, we truly believe that our people are the difference – for our organization, the customers we serve and the communities we protect. When you’re a part of Everon, you’ll have the opportunity to be a part of that difference every day. With more than 100 locations, a deep national presence, and comprehensive portfolio of solutions and services, our employees are always poised for career advancement and growth. For more information, visit www.everonsolutions.com or follow us on LinkedIn.

Position Summary

This position is responsible for supporting the timely and accurate completion of all district administration. This includes duties related to payroll, prevailing wage, commission, purchase requests, fleet administration, district mobility devices, EH&S administration, reception/ phone coverage, collection related duties, and general administrative duties. May also support warehouse duties.

Essential Duties And Responsibilities

• Execute company procedures and systems to maximize operating efficiency and system controls as it relates to district standard operating procedures.
• Work with payroll and managers to ensure accurate payroll processing.
• Responsible for completing required documentation for prevailing wage compliance.
• Work with the national Fleet and Mobility to coordinate District Fleet and Mobility devices.
• Work with national EH&S Team to ensure safety policies are being adhered to at the district level.
• Provide backup support for administrative roles within the district including scheduling and reception.
• Work within the District team to support all members to ensure the speedy and accurate completion of all team assignments.
• Responsible for working with corporations & providing necessary documentation as requested.
• Check completed work for errors or duplicate information, obtain further information for incomplete documents before submittal or completion of final product
• Order material and equipment
• Complete daily reports as requested
• Other duties as assigned
• Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English

Qualifications - External

Minimum Qualifications:

• High School Diploma or General Education Degree (GED)
• 1-3 years of experience performing administrative duties required within a sales or service industry and working knowledge of computer-based ERP systems preferred
• Proficient in Microsoft Office (Outlook, Word, Excel & PowerPoint)

Experience/Requirements

• Must possess good decision-making skills, be highly organized and detail oriented.
• Must have excellent oral and written communication.
• Ability to use discretion. Problem Solving and ability to elevate matters when needed.
• Data analysis and interpretation skills.
• Speed and accuracy with attention to detail.
• Dispatching and scheduling.

Physical Demands

• While performing the duties of this job, the employee is regularly required to sit and twist; use hands and arms to reach, handle, push, pull or feel; speak and hear. The employee is frequently required to stand and walk.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision and the ability to adjust focus.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Work Environment

• Normal office environment.
• The noise level in the work environment is usually moderate.