Enterprise Install Coordinator

Everon; San Antonio (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Everon is seeking an Administrative Coordinator to manage scheduling, dispatch, and paperwork supporting field service teams in San Antonio, Texas.

The role emphasizes organization and communication, handling order creation, status updates, inventory coordination, and coordination between Sales, Project Managers and technicians.

Qualifications

• Requires a High School Diploma or GED and 3+ years of administrative experience in sales or service.
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and data entry.
• Strong organizational and written/oral communication skills.

Responsibilities

• Schedule appointments and dispatch technicians for service and installations.
• Create work orders and provide status updates to customers; follow up with technicians.
• Manage contract paperwork, QC paperwork, and overall paperwork flow.
• Maintain appointment schedules and assist in material procurement and inventory coordination.
• Serve as liaison between Sales, Project Managers and technicians.

Skills

Strong communication

Microsoft Office

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Company Overview:

At Everon, we truly believe that our people are the difference – for our organization, the customers we serve and the communities we protect. When you’re a part of Everon, you’ll have the opportunity to be a part of that difference every day. With more than 100 locations, a deep national presence, and comprehensive portfolio of solutions and services, our employees are always poised for career advancement and growth. For more information, visit www.everonsolutions.com or follow us on LinkedIn.

This position is responsible for scheduling install/service appointments and inspections, resolving customer issues, dispatching, billing review, and contract paperwork. May support warehouse and/or other office functions.

Essential Duties and Responsibilities

• Schedule appointments, dispatch technicians for service and installations as needed to maximize tech productivity.
• Responsible for creating work orders, providing status to customer and following up with technicians.
• Confirm work order is completed and/or closed by reviewing all notes and following up on pending items.
• Complete contract paperwork and QC paperwork.
• Schedule sub-contractor work.
• Work with technicians to ensure all paperwork is completed properly within the designated time.
• Maintain appointment schedules.
• Order material and equipment.
• Receive material/equipment and issue material and equipment to technicians.
• Complete daily reports.
• Assist in coordinating activities such as scheduling, customer notification and equipment procurement.
• Conduct physical inventory.
• Act as a liaison between Sales, Project Managers and technicians.
• Other duties as assigned.

Qualifications - External

Minimum Qualifications:

• High School Diploma or General Education Degree (GED)
• Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred
• Proficient in Microsoft Office (Word, Excel & PowerPoint)

Experience/Requirements:

• Must possess good decision making skills, be very organized and detail oriented.
• Must have excellent oral and written communication.
• Ability to use discretion. Problem Solving and ability to elevate matters when needed.
• Data analysis and interpretation skills.
• Speed and accuracy with attention to detail.
• Dispatching and scheduling.

Physical Demands:

• While performing the duties of this job, the employee is regularly required to sit and twist; use hands and arms to reach, handle, push, pull or feel; speak and hear. The employee is frequently required to stand and walk.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

Work Environment:

• Normal office environment.
• The noise level in the work environment is usually moderate.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.