Administrator

TechStar Group; Georgetown (KY); On-site; USD 45,000 - 55,000; Part time

Benefits offered by this job

Bonus for performance

On-site work

Professional development opportunities

Job summary

TechStar Group in Georgetown, KY is seeking a contract administrative analyst for 12 months to support the Business Planning Manager and NAPSC team. You will handle budget tracking, PO processing, reporting, and event coordination, while assisting with training rosters and SharePoint management.

The role requires strong Excel skills, experience with procurement systems, and excellent communication abilities, with potential extension depending on performance and business needs.

Qualifications

• Associates Degree in Business, Communications, or equivalent experience.
• At least two years of experience in an administrative role.
• Strong verbal and written communication skills are important.
• Exceptional customer service skills and the ability to work successfully with people at all levels.
• Well organized and very detailed oriented (e.g. budget numbers/accuracy).
• Proficiency with Microsoft Office 365 Suite (Outlook, Teams, Excel, PowerPoint, Word, etc.)

Responsibilities

• Provide direct support to the Business Planning Manager and admin support to the NAPSC organization for safety, budget/cost management, purchases, and reporting, ordering office supplies, meeting coordination, room scheduling, training roster management and reporting, scheduling translators, other system data entry and reporting, and misc. ad hoc requests that supports our staff.
• Support and collaborate with the NAPSC members and other customers/stakeholders in manufacturing operations to provide administrative support.
• Maintain and manage the NAPSC Teams and SharePoint sites.
• Enter and manage department level Purchase Orders (POs).
• Administer the NAPSC budget and reporting.
• Enter and maintain rosters from NAPSC training in TLC (The Learning Center).
• Karakuri showcase support (annual event, potential travel to NAMC).
• Raise suggestions for process improvement, automation, and other ideas that enhance our team’s efficiency.
• Support onboarding activities and event planning.

Skills

Attention to detail

Verbal communication

Written communication

Customer service

Team collaboration

Education

Associates Degree in Business, Communications, or equivalent experience

Tools

Microsoft Excel

Power BI

Ariba

SAP

SharePoint

Power Apps

Power Automate

Nitro PDF

Job description

Duration: 12 months contract with possible extension

Key Responsibilities:

• Provide direct support to the Business Planning Manager and admin support to the NAPSC organization for safety, budget/cost management, purchases, and reporting, ordering office supplies, meeting coordination, room scheduling, training roster management and reporting, scheduling translators, other system data entry and reporting, and misc. ad hoc requests that supports our staff.
• Support and collaborate with the NAPSC members and other customers/stakeholders in manufacturing operations to provide administrative support.
• Maintain and manage the NAPSC Teams and SharePoint sites.
• Enter and manage department level Purchase Orders (POs).
• Administer the NAPSC budget and reporting.
• Enter and maintain rosters from NAPSC training in TLC (The Learning Center).
• Karakuri showcase support (annual event, potential travel to NAMC).
• Raise suggestions for process improvement, automation, and other ideas that enhance our team’s efficiency.
• Support onboarding activities and event planning.

Financial & Analytical Skills

• Demonstrated experience supporting budgets, invoice processing, financial reporting, and data analysis.
• Strong proficiency in Excel (formulas, data validation, and reporting), Ariba or similar procurement systems, and Power BI dashboards.
• Requires exceptional attention to detail, accuracy, and the ability to identify and resolve discrepancies while managing financial and administrative processes.

Requirements:

• Associates Degree in Business, Communications, or equivalent experience.
• At least two years of experience in an administrative role.
• Strong verbal and written communication skills are important.
• Exceptional customer service skills and the ability to work successfully with people at all levels.
• Well organized and very detailed oriented (e.g. `budget numbers/accuracy).
• Proficiency with Microsoft Office 365 Suite (Outlook, Teams, Excel, PowerPoint, Word, etc.)

Associates Degree in Administration and 2plus years of experience.

Added bonus:

• Experience working in Manufacturing Training support.
• Experience with SAP/Ariba.
• Experience with Nitro PDF
• Experience with TLC (The Learning Center) system
• Experience with SharePoint, Power Apps, or Power Automate
• Experience with Data Analytics and reporting with Excel or Power BI