Administrative/Travel Assistant

Kittle Property Group; Carmel (IN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k) match

Health benefits

Paid time off

Tuition assistance

Onsite fitness center

Job summary

Kittle Property Group is seeking an Administrative/Travel Assistant to support reception, office management, and the corporate travel program in Indianapolis, Indiana. You will handle travel bookings, receipts reconciliation, Concur management, and general admin tasks.

This non-exempt role reports to the Director of Corporate Procurement and Operations with no supervisory responsibilities, contributing to a culture of collaborative excellence and organized office operations.

Qualifications

• High school diploma or GED required.
• 1 to 2 years of relevant administrative, office, reception, or travel coordination experience.
• Ability to read, write, speak, and interpret basic instructions and simple correspondence.
• Strong attention to detail and organizational skills with a high sense of urgency.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office and Microsoft Teams.
• Experience with Concur or similar travel and expense software is helpful.

Responsibilities

• Coordinate day-to-day operations of the building and reception area.
• Greet visitors and create a positive first impression through professional, hospitable customer service.
• Answer and route incoming phone calls and provide general company information such as address, directions, and phone numbers.
• Oversee all aspects of the travel program including bookings, reconciling receipts, reporting, troubleshooting travel issues, and managing Concur software.
• Maintain key office lists including phone lists, seating charts, speed dial lists, and mailboxes.
• Prepare work areas for new corporate hires prior to their start date, including office supplies, name plates, and required lists.
• Monitor, order, and organize office supplies for the home office, including notifying special order recipients when supplies arrive and approving site orders.
• Provide administrative support such as typing, filing, mailings, copying, faxing, ordering lunches, and proofing documents.
• Manage conference room schedules and reserve rooms as requested by staff.
• Maintain supplies and services such as postage meter funds, drinking water, and vending.
• Receive, sort, and distribute incoming mail and deliveries.
• Check conference rooms and break rooms daily to ensure they’re in good condition.
• Coordinate repairs for office equipment and services including postage machines, vending, coffee/water service, and building maintenance requests.
• Assist with coordinating events and help keep the office organized, including contacting the cleaning company as needed.
• Complete other duties as assigned

Skills

Attention to detail

Organizational skills

Verbal & written communication

Education

High school diploma or GED

Tools

Concur

Microsoft Office

Microsoft Teams

Job description

Join the Kittle Property Group Team as an Administrative/Travel Assistant!

About Us

Kittle Property Group is a value-driven, community-focused organization with a long-standing commitment to excellence, collaboration, innovation, respect and personalization, and accountability and ownership. We were ranked as a top national multifamily and affordable housing developer, reaching high placements such as #2 in the U.S. by Affordable Housing Finance magazine.

Company Overview

Founded: 1948, with roots spanning over 75 years of experience and based in Indianapolis, Indiana

Portfolio: Owns and manages over 18,000 apartment homes across 19 states

Focus: Specializes in affordable, workforce, and market-rate multi-family apartment housing

Position Overview

As an Administrative/Travel Assistant, you’re responsible for coordinating the reception area, supporting office management, and providing administrative support to departments as needed. You’ll also oversee key elements of the corporate travel program, including travel bookings, receipt reconciliation, Concur management, reporting, and troubleshooting travel issues. This role is non-exempt, reports to the Director of Corporate Procurement and Operations, and does not have supervisory responsibilities.

Key Responsibilities

• Coordinate day-to-day operations of the building and reception area
• Greet visitors and create a positive first impression through professional, hospitable customer service
• Answer and route incoming phone calls and provide general company information such as address, directions, and phone numbers
• Oversee all aspects of the travel program including bookings, reconciling receipts, reporting, troubleshooting travel issues, and managing Concur software
• Maintain key office lists including phone lists, seating charts, speed dial lists, and mailboxes
• Prepare work areas for new corporate hires prior to their start date, including office supplies, name plates, and required lists
• Monitor, order, and organize office supplies for the home office, including notifying special order recipients when supplies arrive and approving site orders
• Provide administrative support such as typing, filing, mailings, copying, faxing, ordering lunches, and proofing documents
• Manage conference room schedules and reserve rooms as requested by staff
• Maintain supplies and services such as postage meter funds, drinking water, and vending
• Receive, sort, and distribute incoming mail and deliveries
• Check conference rooms and break rooms daily to ensure they’re in good condition
• Coordinate repairs for office equipment and services including postage machines, vending, coffee/water service, and building maintenance requests
• Assist with coordinating events and help keep the office organized, including contacting the cleaning company as needed
• Complete other duties as assigned

Qualifications

• High school diploma or GED required
• 1 to 2 years of relevant administrative, office, reception, or travel coordination experience
• Ability to read, write, speak, and interpret basic instructions and simple correspondence
• Ability to present information one-on-one or in small groups
• Strong attention to detail and organizational skills with a high sense of urgency
• Strong verbal and written communication skills
• Ability to do basic math and reconcile receipts accurately
• Ability to apply common sense understanding to carry out written, oral, or diagram instructions
• Ability to solve routine problems involving concrete variables in standardized situations
• Proficiency with Microsoft Office and Microsoft Teams
• Experience with Concur or similar travel and expense software is helpful

Benefits

• Competitive compensation with a corporate bonus structure.
• Generous paid time off, including 17 1/2 days and 9 1/2 paid holidays.
• Affordable medical, dental, and vision plans.
• 401(k) match up to 6%.
• Company-paid life insurance, short-term disability, and long-term disability.
• Tuition assistance program.
• Employee Assistance Program (EAP).
• Recognition and Motivosity reward program.
• Opportunities for personal and professional development.
• Onsite fitness center at the Corporate Office.
• Culture of Collaborative Excellence.

Join Us

If you’re organized, service-minded, and enjoy balancing front desk coordination with travel and administrative support, you’ll thrive at Kittle Property Group.