Travel & Administrative Assistant | Front Desk & Ops Support

Kittle Property Group; Carmel (IN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k) match

Health benefits

Paid time off

Tuition assistance

Onsite fitness center

Job summary

Kittle Property Group is seeking an Administrative/Travel Assistant to support reception, office management, and the corporate travel program in Indianapolis, Indiana. You will handle travel bookings, receipts reconciliation, Concur management, and general admin tasks.

This non-exempt role reports to the Director of Corporate Procurement and Operations with no supervisory responsibilities, contributing to a culture of collaborative excellence and organized office operations.

Qualifications

• High school diploma or GED required.
• 1 to 2 years of relevant administrative, office, reception, or travel coordination experience.
• Ability to read, write, speak, and interpret basic instructions and simple correspondence.
• Strong attention to detail and organizational skills with a high sense of urgency.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office and Microsoft Teams.
• Experience with Concur or similar travel and expense software is helpful.

Responsibilities

• Coordinate day-to-day operations of the building and reception area.
• Greet visitors and create a positive first impression through professional, hospitable customer service.
• Answer and route incoming phone calls and provide general company information such as address, directions, and phone numbers.
• Oversee all aspects of the travel program including bookings, reconciling receipts, reporting, troubleshooting travel issues, and managing Concur software.
• Maintain key office lists including phone lists, seating charts, speed dial lists, and mailboxes.
• Prepare work areas for new corporate hires prior to their start date, including office supplies, name plates, and required lists.
• Monitor, order, and organize office supplies for the home office, including notifying special order recipients when supplies arrive and approving site orders.
• Provide administrative support such as typing, filing, mailings, copying, faxing, ordering lunches, and proofing documents.
• Manage conference room schedules and reserve rooms as requested by staff.
• Maintain supplies and services such as postage meter funds, drinking water, and vending.
• Receive, sort, and distribute incoming mail and deliveries.
• Check conference rooms and break rooms daily to ensure they’re in good condition.
• Coordinate repairs for office equipment and services including postage machines, vending, coffee/water service, and building maintenance requests.
• Assist with coordinating events and help keep the office organized, including contacting the cleaning company as needed.
• Complete other duties as assigned

Skills

Attention to detail

Organizational skills

Verbal & written communication

Education

High school diploma or GED

Tools

Concur

Microsoft Office

Microsoft Teams

Job description

Kittle Property Group is seeking an Administrative/Travel Assistant to support reception, office management, and the corporate travel program in Indianapolis, Indiana. You will handle travel bookings, receipts reconciliation, Concur management, and general admin tasks.

This non-exempt role reports to the Director of Corporate Procurement and Operations with no supervisory responsibilities, contributing to a culture of collaborative excellence and organized office operations.