Administrative/Travel Assistant

Kittle-Property-Group,-Inc.; Indianapolis (IN); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) match up to 6%

Paid time off

Medical, dental, vision plans

Life insurance

Tuition assistance

EAP

Onsite fitness center

Professional development

Job summary

Kittle Property Group, Inc. is seeking an Administrative/Travel Assistant to coordinate reception, support office management, and oversee the corporate travel program. The role reports to the Director of Corporate Procurement and Operations and has no supervisory responsibilities.

Ideal candidates will assist with travel bookings, expense reconciliation in Concur, and daily office operations, including onboarding support for new hires and maintaining office supplies.

Qualifications

• High school diploma or GED is required.
• 1 to 2 years of administrative, office, reception, or travel coordination experience.
• Ability to read, write, speak, and interpret basic instructions and simple correspondence.
• Experience with Concur or similar travel and expense software is helpful.
• Strong attention to detail and organizational skills with a high sense of urgency.

Responsibilities

• Coordinate day-to-day operations of the building and reception area.
• Greet visitors and provide professional, hospitable customer service.
• Answer and route incoming phone calls and provide general company information.
• Oversee travel program including bookings, receipts, reporting, and Concur management.
• Maintain office lists, seating charts, and mailboxes.
• Prepare work areas for new corporate hires and supply management.
• Monitor and order office supplies for the home office and site orders.
• Provide general admin support such as typing, filing, mailings, and copying.
• Manage conference room schedules and reserve rooms as requested.
• Coordinate repairs for office equipment and building services.
• Help organize events and keep the office tidy; complete other duties as assigned.

Skills

Attention to detail

Organizational skills

Customer service

Education

High school diploma or GED

Tools

Microsoft Office

Microsoft Teams

Concur

Job description

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About Us

Kittle Property Group is a value-driven, community-focused organization with a long-standing commitment to excellence, collaboration, innovation, respect and personalization, and accountability and ownership. We were ranked as a top national multifamily and affordable housing developer, reaching high placements such as #2 in the U.S. by Affordable Housing Finance magazine.

Company Overview

• Founded: 1948, with roots spanning over 75 years of experience and based in Indianapolis, Indiana
• Portfolio: Owns and manages over 18,000 apartment homes across 19 states
• Focus: Specializes in affordable, workforce, and market-rate multi-family apartment housing

Position Overview

As an Administrative/Travel Assistant, you’re responsible for coordinating the reception area, supporting office management, and providing administrative support to departments as needed. You’ll also oversee key elements of the corporate travel program, including travel bookings, receipt reconciliation, Concur management, reporting, and troubleshooting travel issues. This role is non-exempt, reports to the Director of Corporate Procurement and Operations, and does not have supervisory responsibilities.

Key Responsibilities

You’ll support day-to-day office operations while creating a welcoming, professional experience for employees, candidates, and visitors. Responsibilities include:

• Coordinate day-to-day operations of the building and reception area
• Greet visitors and create a positive first impression through professional, hospitable customer service
• Answer and route incoming phone calls and provide general company information such as address, directions, and phone numbers
• Oversee all aspects of the travel program including bookings, reconciling receipts, reporting, troubleshooting travel issues, and managing Concur software
• Maintain key office lists including phone lists, seating charts, speed dial lists, and mailboxes
• Prepare work areas for new corporate hires prior to their start date, including office supplies, name plates, and required lists
• Monitor, order, and organize office supplies for the home office, including notifying special order recipients when supplies arrive and approving site orders
• Provide administrative support such as typing, filing, mailings, copying, faxing, ordering lunches, and proofing documents
• Manage conference room schedules and reserve rooms as requested by staff
• Maintain supplies and services such as postage meter funds, drinking water, and vending
• Receive, sort, and distribute incoming mail and deliveries
• Check conference rooms and break rooms daily to ensure they’re in good condition
• Coordinate repairs for office equipment and services including postage machines, vending, coffee/water service, and building maintenance requests
• Assist with coordinating events and help keep the office organized, including contacting the cleaning company as needed
• Complete other duties as assigned

Qualifications

• High school diploma or GED required
• 1 to 2 years of relevant administrative, office, reception, or travel coordination experience
• Ability to read, write, speak, and interpret basic instructions and simple correspondence
• Ability to present information one-on-one or in small groups
• Strong attention to detail and organizational skills with a high sense of urgency
• Strong verbal and written communication skills
• Ability to do basic math and reconcile receipts accurately
• Ability to apply common sense understanding to carry out written, oral, or diagram instructions
• Ability to solve routine problems involving concrete variables in standardized situations
• Proficiency with Microsoft Office and Microsoft Teams
• Experience with Concur or similar travel and expense software is helpful

Benefits

• Competitive compensation with a corporate bonus structure.
• Generous paid time off, including 17 1/2 days and 9 1/2 paid holidays.
• Affordable medical, dental, and vision plans.
• 401(k) match up to 6%.
• Company-paid life insurance, short-term disability, and long-term disability.
• Tuition assistance program.
• Employee Assistance Program (EAP).
• Recognition and Motivosity reward program.
• Opportunities for personal and professional development.
• Onsite fitness center at the Corporate Office.
• Culture of Collaborative Excellence.

Join Us

If you’re organized, service‑mind​ed, and enjoy balancing front desk coordination with travel and administrative support, you’ll thrive at Kittle Property Group.