Travel & Office Operations Coordinator

Kittle Property Group, Inc.; Indianapolis (IN); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Corporate bonus program

PTO & holidays

Medical, dental, vision coverage

401(k) match

Life and disability insurance

Tuition assistance

Employee Assistance Program (EAP)

Onsite fitness center

Job summary

Kittle Property Group, Inc. in Indianapolis is seeking an Administrative/Travel Assistant to coordinate the front desk, support office management, and manage corporate travel programs.

The role reports to the Director of Corporate Procurement and Operations and does not supervise staff. Responsibilities include travel bookings, reconciling receipts, Concur administration, and providing broad administrative support to multiple departments.

Qualifications

• High school diploma or GED required.
• 1 to 2 years of relevant administrative, office, reception, or travel coordination experience.
• Ability to read, write, speak, and interpret basic instructions and simple correspondence.
• Ability to present information one‑on‑one or in small groups.
• Strong attention to detail and organizational skills with a high sense of urgency.
• Strong verbal and written communication skills.
• Ability to do basic math and reconcile receipts accurately.
• Ability to apply common sense understanding to carry out written, oral, or diagram instructions.
• Ability to solve routine problems involving concrete variables in standardized situations.

Responsibilities

• Coordinate day-to-day operations of the building and reception area.
• Greet visitors and create a positive first impression through professional, hospitable customer service.
• Answer and route incoming phone calls and provide general company information such as address, directions, and phone numbers.
• Oversee all aspects of the travel program including bookings, reconciling receipts, reporting, troubleshooting travel issues, and managing Concur software.
• Maintain key office lists including phone lists, seating charts, speed dial lists, and mailboxes.
• Prepare work areas for new corporate hires prior to their start date, including office supplies, name plates, and required lists.
• Monitor, order, and organize office supplies for the home office, including notifying special order recipients when supplies arrive and approving site orders.
• Provide administrative support such as typing, filing, mailings, copying, faxing, ordering lunches, and proofing documents.
• Manage conference room schedules and reserve rooms as requested by staff.
• Maintain supplies and services such as postage meter funds, drinking water, and vending.
• Receive, sort, and distribute incoming mail and deliveries.
• Check conference rooms and break rooms daily to ensure they’re in good condition.
• Coordinate repairs for office equipment and services including postage machines, vending, coffee/water service, and building maintenance requests.
• Assist with coordinating events and help keep the office organized, including contacting the cleaning company as needed.
• Complete other duties as assigned

Skills

Attention to detail

Communication skills

Organizational skills

Microsoft Office proficiency

Education

High school diploma or GED

Tools

Microsoft Office

Microsoft Teams

Concur

Job description

Kittle Property Group, Inc. in Indianapolis is seeking an Administrative/Travel Assistant to coordinate the front desk, support office management, and manage corporate travel programs.

The role reports to the Director of Corporate Procurement and Operations and does not supervise staff. Responsibilities include travel bookings, reconciling receipts, Concur administration, and providing broad administrative support to multiple departments.