Administrative Assistant

10000 Sanford; Town of Weston (WI); Hybrid; USD 33,000 - 53,000; Full time

Job summary

Sanford Health is seeking an administrative coordinator to support the Marshfield Clinic LEAD Center. The role manages calendars, emails, travel, and room bookings, and assists with training logistics, meetings, billing, and timekeeping.

Strong MS Office skills, organization, and customer service are essential, with some flexibility for occasional remote work in a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent required; relevant experience preferred.
• Proficiency in MS Office and strong organizational skills are essential.
• Good communication and customer service abilities are needed.

Responsibilities

• Provide administrative support including calendar and inbox management.
• Coordinate travel, room reservations, and training logistics for clinicians.
• Assist with meeting materials, billing, and timekeeping processes.
• Procure supplies and maintain department policies and procedures.

Skills

Microsoft Office

Communication

Customer service

Organization

Education

High school diploma or equivalent

Tools

Smartsheet

Job description

Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. Work Shift: 8 Hours - Day Shifts (United States of America) Scheduled Weekly Hours: 40 Compensation: Salary Range: $16.00 - $25.50 Union Position: No Department Details Support the Marshfield Clinic LEAD Center in delivering education and training for clinicians. This role provides administrative and coordination support in a fast‑paced healthcare environment, including calendar and inbox management, travel and room reservations, simulation lab scheduling, supplies and inventory, and training logistics. You’ll also assist with meeting materials, reports, timekeeping, billing, and maintaining policies and procedures. Strong organization, customer service, and communication skills are essential, along with Microsoft Office experience and a willingness to learn tools like Smartsheet. The role offers some flexibility and occasional remote work, but is not fully remote. Make a meaningful impact by supporting the teams who train and educate our clinicians!

Summary

Providing administrative support and coordination of activities for the Marshfield Clinic LEAD Center. May include but not limited to answering telephone, taking messages and answering routine questions.

Job Description

Compose, type, and distribute meeting notes, routine correspondence, presentations, billing, reimbursement, or monthly reports. Maintaining vacation schedule and managing schedules for the department. Order and dispense supplies. May perform payroll functions, such as maintaining timekeeping information, processing and submitting to payroll. May maintain master copies of company policy and procedure manuals; keeping them up-to-date. Training logistics support including but not limited to reservations, travel plans, roster management and event planning. Knowledge in MS Office and willingness to learn Smartsheet and additional functions.

Qualifications

High school diploma or equivalent preferred. Applicable experience preferred. Based on facility needs, may require a valid driver’s license and maintain a good driving record.

Sanford is an EEO/AA Employer M/F/Disability/Vet. If you are an individual with a disability and would like to request an accommodation for help with your online application, please call 1-877-949-5678 or send an email to [e-mail].

The Sanford organization owns and manages multiple distinct brands, including Sanford Health, Marshfield Clinic, and Good Samaritan, as well as Lewis Drug, Sanford Health Equip, Solutions by Sanford, Great Shots, and Blue Rock Bar & Grill. Sanford Health, the largest rural health system in the United States, is dedicated to transforming the health care experience and providing access to world-class health care in America’s heartland. Headquartered in Sioux Falls, South Dakota, the organization has 53,000 employees and serves over 2 million patients and nearly 425,000 health plan members across the upper Midwest including South Dakota, North Dakota, Minnesota, Wyoming, Iowa, Wisconsin and the Upper Peninsula of Michigan. The integrated nonprofit health system includes a network of 56 hospitals, 288 clinic locations, 147 senior care communities, 4,000 physicians and advanced practice providers and nearly 1,500 active clinical trials and studies. The organization’s transformational virtual care initiative brings patients closer to care with access to 78 specialties. Learn more about Sanford Health’s commitment to shaping the future of rural health care across the lifespan at sanfordhealth.org or Sanford Health News. Good Samaritan, one of the nation’s largest nonprofit providers of senior care and services, is committed to transforming the aging experience through innovation, compassion and personalized care. As part of Sanford Health, an integrated nonprofit health system headquartered in Sioux Falls, South Dakota, Good Samaritan serves 10,000 seniors and offers access to a full continuum of care, including 94 rehabilitation and skilled nursing centers, 56 assisted living and memory care facilities, 44 independent living locations and 37 home health and hospice agencies. The senior care provider delivers services across the upper Midwest, with 70% of residents living in rural communities. Learn more about Good Samaritan’s mission and commitment to delivering high quality senior care in rural America at good-sam.com.