ADMINISTRATIVE TECHNICIAN - PUBLIC SAFETY

City of La Quinta; California (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

The City of La Quinta is seeking an Administrative Technician in the Public Safety Department to support daily operations and provide responsive service to the public and staff.

The role covers reports, timekeeping, mail, meetings, data management, finances, procurement, training, correspondence, and records management.

Ideal candidates are detail-oriented, service-minded, strong communicators, and resourceful.

Qualifications

• High School Diploma or GED and two years related experience or an equivalent combination
• CPR/First Aid Certification within ninety days of employment
• Valid Class "C" California driver s license may be required

Responsibilities

• Create routine operational reports related to programs, facilities, and related activities.
• Facilitate daily department operations, including timekeeping, responding to routine inquiries, collecting and distributing mail, scheduling and setting up meetings/trainings, answering and transferring phone calls, and greeting visitors.
• Maintain databases, ensuring schedules, data, fees, or other applicable information are up to date.
• Perform financial-related activities such as advanced bookkeeping or cashiering functions, and budget and expenditure tracking.
• Perform procurement activities, including ordering office supplies, monitoring inventory, and verifying receipt of goods.
• Perform training of new employees in work duties and procedures as assigned.
• Prepares and disseminates a variety of correspondence, schedules, communication materials, agenda packets, and/or newsletters.
• Prepares contracts, agreements, and proposals; collects required information.
• Processes payments and refunds; creates invoices; reconciles accounts; and keeps related financial records.
• Provides administrative support and review, such as maintaining department and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures, and reports, researching information, and providing related support.
• Provides customer service to the public, staff, and other interested parties, including responding to complaints.
• Receives, processes, and maintains a variety of forms, registrations, applications, documents, public records requests, and/or other related items, including scanning and transferring files into electronic records and redacting as appropriate.
• Retains and destroys records in accordance with established policies and procedures.
• Performs related duties as assigned.

Skills

Detail-oriented

Service-minded

Strong communicator

Resourceful

Education

High School Diploma or GED

Job description

The City of La Quinta is excited to announce an opening for an Administrative Technician in the Public Safety Department. This position supports daily department operations by performing a wide range of administrative and technical tasks and providing responsive customer service to both community members and staff. This position is ideal for someone who is:

• Detail-oriented


• Service-minded


• A strong communicator


• Resourceful

ESSENTIAL DUTIES:

• Creates routine operational reports related to programs, facilities, and related activities.


• Facilitates daily department operations, including timekeeping, responding to routine inquiries, collecting and distributing mail, scheduling and setting up meetings/trainings, answering and transferring phone calls, and greeting visitors.


• Maintains databases, ensuring schedules, data, fees, or other applicable information are up to date.


• Performs financial-related activities such as advanced bookkeeping or cashiering functions, and budget and expenditure tracking.


• Performs procurement activities, including ordering office supplies, monitoring inventory, and verifying receipt of goods.


• Performs training of new employees in work duties and procedures as assigned.


• Prepares and disseminates a variety of correspondence, schedules, communication materials, agenda packets, and/or newsletters.


• Prepares contracts, agreements, and proposals; collects required information.


• Processes payments and refunds; creates invoices; reconciles accounts; and keeps related financial records.


• Provides administrative support and review, such as maintaining department and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures, and reports, researching information, and providing related support.


• Provides customer service to the public, staff, and other interested parties, including responding to complaints.


• Receives, processes, and maintains a variety of forms, registrations, applications, documents, public records requests, and/or other related items, including scanning and transferring files into electronic records and redacting as appropriate.


• Retains and destroys records in accordance with established policies and procedures.


• Performs related duties as assigned.

MINIMUM QUALIFICATIONS:

Education and Experience

High School Diploma or GED and two (2) years’ experience related to the area of assignment; or an equivalent combination of education and experience sufficient to successfully perform the job's essential duties.

Licensing/Certifications

• CPR/First Aid Certification within ninety (90) days of employment, depending on assignment.


• Valid Class \"C\" California driver's license may be required.

KNOWLEDGE OF:

• Administrative support methods and principles.


• Applicable local, state, and federal laws, rules, and regulations.


• Applicable programs or services.


• Basic accounting processes.


• Basic contract administration monitoring.


• Basic procurement principles and practices.


• City policies, rules and regulations, operations, procedures, and precedents of assignment.


• Customer service principles.


• Data entry techniques and use of automated information systems.


• Documentation and record-keeping principles.


• File management and storage techniques and practices.


• Modern office procedures and equipment.


• Report preparation techniques.

SKILL IN:

• Applying sound judgment when handling confidential and sensitive information.


• Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc., sufficient to exchange or convey information and to receive work direction.


• Comprehending and correctly interpreting a variety of informational documents.


• Maintaining accurate records.


• Maintaining effective working relationships with peers, public, and staff.


• Operating a computer and relevant software applications.


• Operating modern office equipment.


• Performing basic math and accounting computations, including addition, subtraction, multiplication, and division.


• Preparing written reports and documents of basic to moderate complexity.


• Providing customer service.


• Researching and procuring supplies and equipment.


• Using databases for records management and information storage and retrieval.

WORKING CONDITIONS/PHYSICAL DEMANDS:

Some positions may require the incumbent to work flexible hours, including early mornings, evenings, weekends, and holidays.

Positions in this class typically work in an indoor office environment and may experience sitting for extended periods and require standing, sitting, walking, reaching, handling, fine dexterity, kneeling, vision, hearing, and talking.

Sedentary: Exerting up to 10 lbs. occasionally or negligible weights frequently, sitting most of the time.

SELECTION PROCESS

Candidates who meet the minimum qualifications and whose interests and experience appear to meet the desired qualifications of the position will be invited to participate in the next steps of the recruitment process, which may include:

• Oral Exam


• Supplemental Exercise

IMPORTANT NOTICE

The City of La Quinta employees are registered as Emergency Disaster Workers and must take an oath. In the event of a declared emergency, City employees shall initially remain at work or, if recalled, shall report to work after completing critical personal and family emergency responsibilities.