Administrative Technician - MDJ Silver Spring

Cumberland County, PA; Mechanicsburg (Cumberland County); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Medical Benefits

Retirement Benefits

Paid Time Off

Educational Assistance

Flexible Spending Account

Life Insurance

Job summary

Cumberland County, PA in Mechanicsburg is seeking a Full-Time Administrative Clerk for the MDJ Office at 5275 E Trindle Road, Suite 110. The role provides reception, clerical support, and assists with case flow to ensure timely processing of matters.

Qualifications include an Associate’s degree or equivalent experience, at least three years of clerical work, strong organizational skills, and the ability to handle filings, notices, and hearings scheduling.

Qualifications

• Associate’s degree or equivalent combination of education and experience.
• Minimum of three years routine clerical or secretarial experience.
• Strong organizational and communication skills; ability to handle multiple tasks and deadlines.

Responsibilities

• Answers telephone and greets visitors at the MDJ Office.
• Collects fines/payments and arranges payment plans.
• Performs filing for civil, criminal, traffic, and other citations and related documents.

Skills

Communication skills

Customer service

Multitasking

Data entry

Telephone etiquette

Education

Associate's degree

Tools

Microsoft Office

Job description

This position is located at MDJ304, MDJ Line's office at 5275 E Trindle Road, Suite 110, Mechanicsburg, PA 17050

Job Description

Department:

Court Administration

Sub-Department:

MDJ

Pay Grade:

104

FLSA Status:

Non-Exempt

Employment Status:

Full Time

Reports to:

Court Administration

Supervises:

N/A

Job Summary

Provides administrative support, general clerical support, and receptionist service for the Magisterial District Judge (MDJ) in the MDJ Office, ensuring efficient case flow.

Essential Job Functions

• Answers telephone and greets visitors to the MDJ Office.
• Collects fines and payments and arranges for payment plans.
• Performs various administrative functions including filing of civil, criminal, traffic and non-traffic citations, miscellaneous dockets and related documents.
• Schedules hearings for traffic, non-traffic, civil and criminal matters depending upon the office practice of the MDJ.
• Prepares court cases and related documents for MDJ review prior to hearing.
• Arranges for transportation of incarcerated defendants for hearings at the MDJ office if handling office criminal case responsibilities.
• Prepares and distributes notices to traffic, non-traffic, civil and criminal parties regarding hearing dates depending upon the office practice of the MDJ.
• Prepares on-call paperwork to process criminal cases if handling office criminal case responsibilities.
• Prepares appeals of civil matters or appeals of traffic and non-traffic cases if handling criminal case responsibilities.
• May perform bookkeeping duties, prepare bank statements, make deposits, reconcile checking account, and prepare and create reimbursement checks for staff, county agencies, municipalities, and constables depending on the office practice of the MDJ.
• Process a variety of legal forms i.e. appeals summons, warrants, 1st dl’s, 2nd dl’s, and pre-warrants completely and accurately, to implement court orders and proceedings.
• Processes certified and first-class mail.
• Completes dispositions on all cases.
• Assists with training new office staff.
• Performs other job related duties to ensure proper case flow management of office.
• Must possess a valid driver’s license
• Must be available to travel throughout the county

Education

Minimum Requirements to Perform the Work:

• Associate’s degree from an accredited college or university, OR a combination of education and experience in a related field.

Work Experience

• Minimum of three years routine clerical or secretarial experience; or an equivalent combination of education, training, and experience.

Company Description

Mission Statement: To provide essential services that respond to community needs and promote well-being, while maintaining a financially sound foundation.

Technology Support/Issues With Applying

If you are having technology issues with the application or with uploading your resume and/or cover letter please reach out to KeldairHR Customer Support at [e-mail] or Cumberland County Human Resources at [e-mail].

Email Confirmation

If you do not receive a confirmation email within minutes of your job application submission, please check your email junk and or spam folders.

Benefits

Medical Benefits

• Capital Blue Cross Medical Insurance
  • Health Savings Account
  • Wellness program with wellness incentives
• Capital Blue Cross Vision Insurance
• United Concordia Dental Insurance

Retirement Benefits

• County Retirement Pension
  • 5% minimum pre-tax contribution required, with the option of increasing your contribution over 5% up to 15% post-tax
  • Fully vested after 5 years of credited service
  • Normal Retirement Options:
    • Age 55 with 20 years of credited service
    • Age 60 with any amount of credited service
• Voluntary 457b Deferred Compensation Plan
• Military Time Buy Back Options

Paid Time Off

• Vacation
  • 10 days per year, accrued per pay period (Non-Exempt)
  • 15 days per year, accrued per pay period (Exempt)
  • Increase for both Non-Exempt and Exempt of 5 days per year after 2 years of service
• Personal
  • 3 Personal days per year, pro-rated based on starting date
• Sick
  • 5 Sick days per year, pro-rated based on starting date
• 12 Paid County Holidays
  • No waiting period to receive paid holidays

Additional Benefits

• Educational Assistance
  • 80% of cost of tuition and books up to the annual IRS limit per calendar year (after 6 months of Full-Time Employment)
• Public Service Loan Forgiveness (PSLF) – certain eligibility requirements must be met
• Employee Assistance Program
  • Resources for: Childcare, Eldercare, Legal, Financial, and Coaching
• Flexible Spending Account
• Dependent Care Account
• Short Term Disability
• Long Term Disability
• Life Insurance