Administrative Technician

Language World Services, Inc.; Rancho Cordova (CA); On-site; USD 34,000 - 39,000; Full time

Job summary

Language World Services, Inc. is seeking an Administrative Technician to provide technical administrative support to department processing functions.

The role involves collecting, entering, tracking, and processing information, drafting responses, and coordinating with outside agencies as needed. Responsibilities include maintaining files and databases, preparing reports, arranging travel, payroll and procurement activities, responding to inquiries, and supporting meetings with accurate minutes

Qualifications

• 1–5 years of administrative office support experience.
• High school diploma; college degree is helpful.
• Typing certificate for 50 wpm.
• Practical knowledge of a technical field with analytical judgment.
• Intermediate word processing, spreadsheet, presentation and database software.
• Experience with tracking, recording, and presenting statistical data.
• Record keeping and filing methods.

Responsibilities

• Provide technical administrative support by collecting, entering, tracking, and processing information.
• Prepare and edit department documents; draft responses; coordinate and gather information.
• Manage files, records, reports, and logs; maintain databases; prepare reports.
• Arrange travel; participate in payroll and procurement activities.
• Communicate with outside agencies or vendors; respond to inquiries.
• Attend meetings and take minutes; prepare materials.

Skills

Administrative support

Typing 50 wpm

Data entry

Statistical analysis

MS Office

Database software

Record keeping

Education

High school diploma

College degree helpful

Tools

Word processing (MS Word)

Spreadsheets (MS Excel)

Presentations (PowerPoint)

Database software

Job description

Description

A government agency is seeking an Administrative Technician to provide technical administrative support to department specific processing functions. This is accomplished by collecting, interpreting, entering, tracking and processing department specific information; responding to various inquiries by researching and reviewing department policies, coordinating and gathering information and drafting responses; typing, printing, and distributing departmental correspondence, tracking and recording information and preparing reports; copying, scanning, and faxing documents, managing databases, and administering procurement activities. Requires a typing certificate of 50 wpm.

• Provides technical administrative support by collecting, interpreting, entering tracking and processing department specific information; preparing, formatting, and editing department documents, developing and distributing departmental correspondence; contacting outside agencies or vendors as needed; maintaining files, records, reports, and logs related to processes; reviewing, researching, and downloading additional required information to process specific requests; providing written responses for supervisory review by researching and reviewing department policies, coordinating and gathering information, and drafting responses to various inquiries and requests related to department functions; ordering supplies, copying, scanning, faxing, or filing documents; preparing and maintaining files, records, and monthly or quarterly reports, making business travel arrangements for department staff when warranted; performing payroll and procurement activities for department; receiving and screening telephone inquiries and visitors, responding to questions and providing information.
• Manages departmental data by collecting, entering, tracking, and updating data into departmental database, scheduling required maintenance, conducting security back-up and recovery of databases, and designing and implementing testing routines to identify and resolve technical issues; maintaining indexes and status reports; tracking and reporting on special assignments; utilizing application programs to chart and display information; preparing monthly and quarterly reports, gathering and summarizing information as required.
• Publicizes departmental events by developing and posting fliers, announcements, and other advertising materials for special events, coordinating preparation for events, and participating as support to department events.
• Prepares for internal or external meetings or training sessions by coordinating arrangements and preparing meeting materials, finalizing presentation materials, and scheduling, attending, and taking minutes of meetings; preparing information meeting packets, agendas, etc; distributing meeting agendas and minutes.

Requirements

• One to five years of administrative office support experience.
• High school diploma and degree helpful.
• Type 50 wpm – need typing certificate
• Work requires a comprehensive practical knowledge of a technical field with use of analytical judgment and decision-making abilities appropriate to the work environment of the organization. Basic statistical analysis
• Intermediate word processing, spreadsheet, presentation and database software
• Methods and techniques of tracking, recording, and presenting statistical data. Record keeping and filing methods

Salary Description

25-28.50